Easter Seals Jobs

Requisition ID: 175413

Job Level: Entry Level

Home District/Group: Kiewit Bridge Marine District

Department: Administration

Market: Transportation

Employment Type: Full Time Temporary

Position Overview

Office Managers at Kiewit keep our projects organized, prepared, and well-equipped for an ever-changing schedule and the vast array of responsibilities. To execute this role effectively, you will have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. You will play a crucial role in ensuring the smooth operation of the office by handling correspondence, maintaining office supplies, and providing essential support to various departments. Organization, attention to detail, multitasking in a fast-paced environment, effective communication skills, and a professional demeanor are essential for this role.

District Overview

Kiewit’s Bridge & Marine District headquartered in Vancouver, Washington, operates with heavy civil, marine, and industrial capabilities across North America. We are a leader in technical and traditional bridges, bridge-like structures, marine structures, and dredge work. Kiewit Bridge & Marine is also the foremost constructor of floating bridges across the United States.

Location

This job will be at our project in Oregon City, OR and is required fully in-person. #LI-RP1

Responsibilities

• Research, prioritize, and follow up on incoming issues and concerns needing addressed, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.

• Complete a broad variety of administrative tasks, including composing and preparing correspondence that is sometimes confidential.

• Manage office supplies, maintain shared spaces in the office, and manage shared supplies to ensure smooth office operations.

• Keep the office running smoothly and provide support on behalf of various departments while the leadership is traveling.

• Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures.

• Assist with documents and plans using Office 365 (Outlook, Word, Excel, and PowerPoint, etc.),.

• Submit Direct Deposit/Self ID/Tax info to overhead departments. Feel comfortable searching for answers and making corrections independently with training. Understand functions of payroll and reinforce what has already been learned.

• Understand the process of identifying and verifying employees' wages, and handle things as opposed to just following "the list of steps" unless required.

• Maintain craft day-to-day office needs, such as updating W4 updates, off cycles, DD updates, wage updates, checking sick leave balance, and storing and organizing digital files based on personal experience and preference.

• Process and print checks. Set yourself as the contact with all unions to get any updates to union contracts, wage updates, dispatch changes, etc. Understand union updates and what that can entail.

• Clean and organize virtual files.

• Verify that payroll wages meet requirements for individuals and the state's requirements.

• Assist multiple departments with email maintenance, creation, and other administrative tasks while maintaining files and their structure.

• Send payments to services for project personnel.

• Track craft employees on the project and keep electronic files organized, following the team's structure.

• Keep track of utility billings and building maintenance contacts. Track project office materials. Review and maintain small Assets like utilities. Understand where an invoice goes and who to reach out to.

Qualifications

• Excellent communication skills (verbal and written).

• Minimum of 3 years of experience in a professional setting. Experience in the construction industry is an asset.

• Proficient in Microsoft Office products including Word, Excel, Outlook, Teams required, PowerPoint preferred.

• Experience and ability to navigate and adapt to various online platforms.

• Experience working with modern technologies such as SharePoint, video conferencing, etc.

• Deadline-driven with a sense of urgency.

• Able to take direction and provide timely feedback on the progress of tasks.

• Exceptional attention to detail, organized, ability to recognize discrepancies, and active listening skills.

• Strong emotional intelligence and interpersonal skills.

• Excellent organizational and time management skills.

• Ability to multi-task and prioritize.

• Ability to work independently, as well as part of a team.

• Strong professional interpersonal, written, and verbal communication skills.

Other Requirements:

• Regular, reliable attendance

• Work productively and meet deadlines timely

• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.

• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.

• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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Company: Kiewit