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City of Portland Goods & Services Procurement Manager (Manager II) in Portland, Oregon

Goods & Services Procurement Manager (Manager II)

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Goods & Services Procurement Manager (Manager II)

Salary

$142,729.00 - $195,353.00 Annually

Location

1120 SW 5th Ave, OR

Job Type

Regular

Job Number

2024-01171

Bureau

Budget & Finance Service Area

Opening Date

11/25/2024

Closing Date

12/16/2024 11:59 PM Pacific

Description
Benefits
Questions

The Position

About the position

Job Appointment: Full Time, Regular

Work Schedule: Monday-Friday, 8 am-5 pm with the ability to work alternate schedule. May require to work nights and weekends.

Work Location: Fully Onsite. Employee will report to Portland Building, 1120 SW 5th Ave, Portland, Or 97204 for in-person work. Remote work must be performed within Oregon or Washington. For more information, click here (https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee#toc-geographic-work-location) .

Benefit: Please check our benefit tab for an overview of benefit for this position

Language Pay Premium Eligible: This position may be eligible for Language Pay Differential (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview) for qualifying employees.

Union Representation: This classification is not represented.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume.

Position Summary

The Procurement Services Division strategically supports the City of Portland’s bureaus and operations by helping them secure high-quality, outsourced supplies, materials, equipment, and services in a timely, efficient, and effective manner, advancing the City’s social, environmental, and economic goals.

The Goods & Services Procurement Manager is responsible for managing, directing, and integrating procurement and contracting programs as they relate to the timely and effective delivery of a wide range of goods and services procurements. This position reports directly to the Chief Procurement Officer and develops, implements, oversees, and enforces City procurement policies, processes, and programs as they relate to procurement and contracting activities including the City’s priorities designed to provide inclusive contracting opportunities to people of color and women, and to protect the environment and society’s health. They play a critical role in developing the vision and strategic planning for the Division, establishing, and implementing goals and objectives to continually drive performance and results.

The Goods & Services Procurement Manager has the ability to effectively and timely complete daily business processes including employee movement and organizational decisions, central procurement and contracting support for all City service areas, and is responsible for providing leadership for the daily management and supervision of professional procurement staff, ensuring appropriate and consistent interpretation of and compliance with federal, state, and local laws and regulations. This is a high-energy, forward-facing role that requires the consistent delivery of collegial communications and professionalism in a fast-paced environment. The incumbent regularly interfaces with Council members, other City employees, community members, contractors, and stakeholders regarding matters that may be sensitive, legally challenging or of political importance.

Responsibilities for the Goods & Services Purchasing Manager are broad in scope, allow for significant discretion in carrying out the mission and goals of the Division, and are evaluated in terms of effectiveness in meeting performance measures, service level agreements and other factors.

As the Goods & Services Procurement Manager, you will:

Possess strong strategic vision and focus and have in-depth analytical skills to lead strategic procurement and contracting activities.
Provide direction, training, and guidance for procurement activities.
Manage daily purchasing activities, supervising staff, and assigning tasks.
Establish customer responsive, cost effective and high-quality procurement policies, standards, and procedures that meet all applicable federal, state, and local laws, rules, and policies.
Provide technical assistance, consulting, and interpretation of laws and rules to City bureaus, divisions, and Council offices in the planning and execution of solicitations and contracts.
Develop and integrate purchasing policies and procedures for engaging and increasing people of color and women in the City’s goods and services purchasing activities.
Manage and respond timely to bid protests.
Recommend or initiate personnel actions such as promotions, transfers, or disciplinary action to ensure adequate and competent staffing.
Utilize City procurement and financial enterprise resource planning software.

As a person, you are:
Collaborative: An authentic professional who has interpersonal skills, values partnerships, and develops and supports relationships to get things done.
Curious: A curious professional who is always seeking to learn new things and grow as a person and as a professional.
Results Driven: A person who can work effectively and efficiently in a high-paced, dynamic environment.
Strong Communicator: A person who builds trust and strong relationships through frequent, transparent, and clear communications.
Solutions Oriented: A person who possesses and uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, document solutions, and problem solve.
Someone who Values Diversity, Equity, and Inclusion (DEI): Someone who embraces anti-racist approaches through intentional partnership, self-awareness, and action, showing cultural humility, advocacy, and mindfulness. Someone who understands the importance of using DEI concepts to guide and inform your work.
Equitable: A person who maintains and advocates for an inclusive, respectful, and culturally responsive workplace for all.
Emotionally Intelligent: A person who is motivated, passionate, team-oriented, and empathetic, and works to create the same characteristics in their Team.

Virtual Zoom Meet & Greet Opportunity

Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.

Monday, December 9, 2024 Pacific Time (US and Canada)

12:00 PM Pacific Time (US and Canada)

Join Zoom Meeting: https://us06web.zoom.us/j/87192733025

Meeting ID: 871 9273 3025

Contact Information:

Loan Tran Polanco, Recruiter

Bureau of Human Resources

Loan.Tran@portlandoregon.gov

To Qualify

The following minimum qualifications are required for this position:

Knowledge and experience applying the practices of leadership, operational and strategic planning, program evaluation, and methods of change management.
Experience analyzing, and explaining, laws, regulations, methods, and techniques of public procurement, contract negotiation, and contract administration.
Experience collaborating with communities of color and people traditionally underrepresented in public contracting, maintaining an open mind to diverse multicultural voices and ideas, and facilitating inclusive participation in procurement activities.
Experience establishing and maintaining highly effective working relationships to a diverse variety of internal and external audiences and gaining cooperation through discussion and collaboration.
Experience communicating cross-culturally, both verbally and in writing, including presenting information, proposals, and recommendations effectively, clearly, and persuasively in public settings, and demonstrating tact and diplomacy.
Experience supervising a multicultural workforce, promoting an equitable work environment and a culture of teamwork, including setting performance objectives, and evaluating performance.

Applicants must also possess:

Possess or be able to obtain a Certified Public Procurement Officer (CPPO) or NIGP Certified Procurement Professional (NIGP-CPP) certification within two (2) years of employment.

Although not required, you may have one or more of the following:

Ability to problem solve, negotiate and handle internal and external conflicts.
Experience working in public sector or government.

The Recruitment Process

STEP 1: Apply online between November 25, 2024 to December 16, 2024

Required Application Materials:

Resume
Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:
If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc) by the closing date of the recruitment.

Application Tips:
Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
Your résumé should support the details described in your responses to the supplemental questions.
How We Determine Pay : The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience .
Do not attach any additional documents.
Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage using AI to generate ideas and then tailor them to reflect your own experiences and skills.
All applications must be submitted via the City's online application process.
E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: Week of December 16, 2024
An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review) for complete information.
Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of January 3, 2025
Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): January 2025
Hiring bureau will review and select candidates for an interview

Step 5: Offer of Employment: January 2025

Step 6: Start Date: February 2025
A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

City of Portland Core Values
Recruitment Process - Work Status
Equal Employment Opportunity
Veteran Preference
ADA, Pregnancy, and Religious Accommodations

An Equal Opportunity / Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

Health Care (Medical, Vision and Dental)
Carrot Fertility
Wellness Benefits
Life Insurance
Long-term disability coverage to eligible employees and their families.
Employee Assistance Plan
Flexible Spending Accounts
Retirement
Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer
Family Medical Leave
City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy.

Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay question with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.

Note: If you are requesting veterans' preference, please be sure to upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all the information listed above?

Yes
No - If you have any questions, please contact the recruiter on the announcement.

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
You may release my application; I am waiving confidentiality.

04

Do you posses the knowledge and experience applying the practices of leadership, operational and strategic planning, program evaluation, and methods of change management?
Yes
No

05

Provide a detailed example(s) of your knowledge and experience applying the practices of leadership, operational and strategic planning, program evaluation, and methods of change management.