Job Information
University of Maine System Administrative Specialist CL3 - President's Office in Portland, Maine
Are you a highly organized and detail-oriented professional who thrives in a fast-paced, dynamic environment? Do you have a knack for building relationships and a passion for supporting an organization in achieving its goals? If so, the University of Southern Maine (USM) invites you to apply for the exciting opportunity to join the President’s Office as an Administrative Specialist!
As the Administrative Specialist (https://drive.google.com/file/d/1bbMtxBBlqVap_uO4kuMPRFykdXElm7Vq/view?usp=drive_link) , you’ll play a vital role in ensuring the smooth operation of the President’s Office, serving as a first point of contact for faculty, staff, students, and external stakeholders.
What You’ll Do:
Provide high-level administrative and organizational support to the Office of the President.
Manage schedules, coordinate meetings, and handle confidential information with professionalism and discretion.
Serve as a welcoming liaison between the President’s Office and the broader USM community, fostering collaboration and connection.
Assist in planning and executing special events and projects that reflect the mission and vision of USM.
Be the go-to problem solver who ensures that day-to-day operations run seamlessly.
Why You’ll Love Working at USM:
Connect and Grow: This role puts you at the heart of the university, offering unparalleled opportunities to interact with leaders and community members across diverse fields.
Make an Impact: Your contributions will directly support the success of initiatives that shape the future of USM and its students.
Professional Development: Gain experience in a dynamic higher education environment, perfect for launching or advancing your administrative career.
Supportive Community: Join a collaborative team that values innovation, excellence, and a shared commitment to our students and community.
What We’re Looking For:
A proactive, detail-oriented professional with strong communication and organizational skills.
Someone who thrives in multitasking and can anticipate needs before they arise.
Experience in administrative support, with a high degree of professionalism and confidentiality.
A team player with a positive attitude and a passion for service.
Located on our Portland campus, this full-time position will pay $20.18/hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. This is a confidential, non-rep hourly position.
This position provides a terrific opportunity to pursue a bachelor’s or advanced degree through the university’s generous tuition waiver benefit.
The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to):
13 paid holidays plus earned vacation time and sick time.
Health, dental and vision insurance.
Low-cost short-term disability insurance and employer-paid long-term disability insurance.
Employer-paid basic life insurance and supplemental life insurance.
A tuition waiver program for employees and their spouse or dependent child(ren).
A 403(b)-retirement plan with employer contribution.
Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.
To learn more, please review the Benefits Information Summary (https://usm.maine.edu/campus-human-resource-services/wp-content/uploads/sites/235/2022/07/Single-Page-Benefits-NonRep-Hourly.pdf) .
The University of Southern Maine (https://usm.maine.edu/) is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond.
USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University (https://usm.maine.edu/about-our-university/) .
The University of Southern Maine embraces an inclusive campus community that values the expression of differences in ways that promote excellence in teaching, learning, personal development, and institutional success. The Office of Equity, Inclusion and Community Impact (https://usm.maine.edu/equity-inclusion-community-impact/) supports USM's DEIA- and Community Impact-focused departments, committees, groups, projects, training, and events. USM encourages women, veterans, individuals with disabilities, and people from diverse racial, ethnic, and cultural backgrounds to apply.
We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness.
Required Qualifications:
High school diploma or equivalent (G.E.D.) and sufficient work experience.
Minimum of two years administrative or project support or comparable experience.
Computer proficiency - intermediate to advanced (ex. MS Office, HRIS, G-Suite, web) skills in office technology, software programs, and presentation development.
Ability to work well with many people at all levels.
Excellent communication and interpersonal skills.
Ability to manage multiple tasks, can prioritize and maintain high quality work product with a keen attention to detail.
Exceptional interpersonal skills and the ability to interact effectively with a wide range of individuals and constituencies in a diverse community.
To apply, click on ‘Apply Now’ or visit our USM Careers Page and submit the following:
Cover Letter
Resume/Curriculum Vitae
For full consideration please submit all required materials by December 11, 2024.
We are not able to consider applicants who require Visa sponsorship support.
Appropriate background screening will be conducted for the successful candidate.
Clery Act:
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. View the University’s Annual Security Report (PDF) (https://usm.maine.edu/public-safety/annual-security-and-fire-safety-report/) . If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please email (usmdeanofstudents@maine.edu) or call 207.780.4035.
EEO Statement:
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request.
The following person has been designated to handle inquiries regarding nondiscrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, 207.581.1226, TTY 711 (Maine Relay System).
