Job Information
University of Maine System Administrative Specialist CL2: Catherine Cutler Institute in Portland, Maine
The Cutler Institute at the University of Southern Maine is pleased to announce an opening for a full-time Administrative Specialist: CL2. This position could be based in our Portland or Augusta offices.
As the Administrative Specialist, you will bring monthly financial reconciliation and administrative support to a number of projects within our Children, Youth, and Families and Population Health and Health Policy program areas. This may include purchasing, travel reconciliation, stipend payments, and budget monitoring as well as special projects as needed.
This position will require strong organizational skills and in-depth procedural knowledge. This role serves as the primary point of contact and an ongoing resource for both internal and external stakeholders, handling a wide range of verbal and written communications.
Collaboration within a team is essential, along with a commitment to exceptional customer service, maintaining confidentiality, and managing multiple tasks effectively. The ability to prioritize and navigate a diverse environment with frequent interruptions is crucial. The position requires sound judgment and initiative, with work typically carried out under general guidance rather than specific instructions.
The Catherine Cutler Institute (https://usm.maine.edu/cutler/) at the University of Southern Maine works collaboratively to help partnering organizations and communities thrive in a changing world by translating knowledge and best practices into sustainable solutions that are responsive to societal needs and focused on meaningful outcomes.
This full-time position will pay $18.86/hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee with the University of Maine System.
This position provides a terrific opportunity to pursue a bachelor’s or advanced degree through the university’s generous tuition waiver benefit.
The University of Southern Maine offers highly competitive benefits (https://usm.maine.edu/campus-human-resource-services/benefits-and-wellness/#xd_co_f=OTZlMjgzOTAtNWZlOS00NDI4LWI0ZTMtNThjMGVjNDRkOTA3) for full-time and eligible part-time employees that includes (but is not limited to):
• 13 paid holidays plus earned vacation time and sick time.
• Health, dental and vision insurance.
• Low-cost short-term disability insurance and employer-paid long-term disability insurance.
• Employer-paid basic life insurance and supplemental life insurance.
• A tuition waiver program for employees and their spouse or dependent child(ren).
• A 403(b)-retirement plan with employer contribution.
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.
To learn more, please review the Benefits Information Summary (https://usm.maine.edu/campus-human-resource-services/wp-content/uploads/sites/235/2022/07/Single-Page-Benefits-ACSUM.pdf) .
The University of Southern Maine (https://usm.maine.edu/) is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond.
USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University (https://usm.maine.edu/about-our-university/) .
The University of Southern Maine embraces an inclusive campus community that values the expression of differences in ways that promote excellence in teaching, learning, personal development, and institutional success. The Office of Equity, Inclusion and Community Impact (https://usm.maine.edu/equity-inclusion-community-impact/) supports USM's DEIA- and Community Impact-focused departments, committees, groups, projects, training, and events. USM encourages women, veterans, individuals with disabilities, and people from diverse racial, ethnic, and cultural backgrounds to apply.
We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness.
Required Qualifications:
High school diploma or equivalent (G.E.D.) or international degree equivalency
1+ years of administrative support experience
Excellent communication and customer service skills
Comfort or experience with office technology such as Word, email, Zoom
To apply, click on ‘Apply Now’ or visit our USM Careers Page and submit the following:
Cover Letter
Resume/Curriculum Vitae
Finalist candidates will be asked to provide a list of the names and contact information for references.
For full consideration please submit all required materials by January 20, 2025.
We are not able to consider applicants who require Visa sponsorship support.
Appropriate background screening will be conducted for the successful candidate.
Clery Act:
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. View the University’s Annual Security Report (PDF) (https://usm.maine.edu/public-safety/annual-security-and-fire-safety-report/) . If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please email (usmdeanofstudents@maine.edu) or call 207.780.4035.
EEO Statement:
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request.
The following person has been designated to handle inquiries regarding nondiscrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, 207.581.1226, TTY 711 (Maine Relay System).
