Job Information
Universal Air Conditioning and Heating of New York Corp Administrative Assistant Part Time in PLEASANT VALLEY, New York
Greet customers by phone, in person or through electronic media. Assess customer needs and explain services, processes, procedures and guidelines. Handle requests/transactions or direct the person or matter to the proper sources. Processes forms or applications to ensure accuracy and completeness. Manage account payables and receivables utilizing QuickBooks software. Organize, schedule and dispatch service appointments. Write and distribute email, correspondence memos, letters, faxes and forms Provide general support to company CEO and perform other related duties as assigned. High school diploma or equivalent or one year business school training or related work experience as an administrative assistant or office assistant. Knowledge of office management systems and procedures. Working knowledge of office equipment, like printers and fax machines. Proficiency in MS Office (MS Word and Excel as minimum). Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational skills with the ability to multi-task and work under pressure. Aptitude to learn and utilize new software or other information systems and databases. Ability to maintain confidentiality of company information. Experience working in an office role in a construction related field. Experience working with QuickBooks and managing payables and receivables. Mechanical aptitude or understanding mechanical drawings or terminology. Project management experience tracking the progress of a process and maintaining deadlines. Position involves sitting for extended periods of time while working at a computer terminal with minor physical duties such as transporting office supplies and equipment.
