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Job Title: Procurement SpecialistJob Description

We are seeking a highly skilled Procurement Specialist with extensive experience in procurement technology, negotiating software agreements, and conducting cost analysis. This role involves managing the sourcing process, including RFPs, and ensuring that procurement activities align with budgetary constraints. The ideal candidate will thrive in a super-fast-paced environment.

Responsibilities

• Review, monitor, QC, and process requisitions, following up with users for approvals.

• Ensure purchase orders (POs) are transmitted correctly.

• Troubleshoot and resolve Coupa system issues, including handling tickets.

• Assist users with questions, delegations, and reporting.

• Run reports for visibility and accuracy, updating as necessary.

• Export and review contracts, ensuring correctness in terms of spend, stakeholder departments, category, and savings.

• Prepare quarterly procurement updates and year-end summaries.

• Update Coupa implementation costs.

• Conduct monthly Coupa user reviews and provide training for new users.

• Manage PO change requests and record updates in SharePoint.

• Monitor, track, and log status for D&B, Gartner, TPCRM, etc.

• Maintain and update the Coupa change management log.

• Ensure SharePoint sites and content are current, archiving outdated information and refreshing as needed.

• Review supplier status annually and maintain SOPs.

• Manage requests from stakeholders, such as acquiring samples for testing (e.g., Microsoft Hub, Samsung Flip).

• Conduct and/or manage RFx processes, negotiating pricing to maximize savings or cost avoidance.

• Establish and maintain relationships with business lines, contract managers, legal, and sales groups.

• Partner with stakeholders to ensure necessary vendor documentation is complete, following existing sourcing and procurement procedures.

• Manage contracts and license agreements to ensure obligations are met and renewals or replacements are tracked and scalable.

• Troubleshoot and resolve process issues impacting internal stakeholders.

• Support Accounting & Finance teams for Coupa-related activities (if feasible).

• Assist with upcoming and ongoing projects, aligning with vendors and stakeholders regarding required activities and timing.

• Manage supplier relationships, track SLAs, and manage credits.

• Provide support in resolving process issues impacting internal stakeholders.

Essential Skills

• Negotiation skills.

• Strategic sourcing.

• Procurement.

• RFP (Request for Proposal) management.

• Cost analysis.

• RFQ (Request for Quotation) management.

• Initiatives to achieve savings.

• Software procurement.

• Technology procurement.

Additional Skills & Qualifications

• Bachelor’s Degree in Business or related field preferred.

• Knowledge of strategic sourcing processes (RFx), contract development, and contract standards and language.

• Strong customer service orientation.

• Strong teamwork and collaborative capabilities.

• Excellent prioritization, planning, problem-solving, and organization skills.

• Ability to work effectively in a fast-paced, high-volume environment and manage multiple deadlines.

• Ability to influence without authority.

• Flexibility to work successfully with a wide variety of personal styles and adapt to change.

• Proficiency in Microsoft Suite.

Work Environment

This position operates in a hybrid environment, with an initial requirement of three days onsite per week, which may reduce to once per week over time. You will overlap with another team member before she goes on maternity leave, ensuring a smooth transition.

Pay and Benefits

The pay range for this position is $25.00 - $35.00

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Plano,TX.

Application Deadline

This position will be accepting applications until Jan 1, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.