Job Information
Duolingo Senior Executive Assistant, Engineering in Pittsburgh, Pennsylvania
Senior Executive Assistant, Engineering
Pittsburgh, PA
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Our mission at Duolingo is to develop the best education in the world and make it universally available. But we’ve got more left to do — and that’s where you come in!
Duolingo is the world's most popular learning app. Beyond our core learning product, we also offer English proficiency testing with the Duolingo English Test, and are bringing new subjects into the Duolingo app, where people can develop their Math and Music skills.
We are passionate about educating our users, making fact-based decisions, and finding innovative solutions to complex problems. We offer meaningful work, limitless learning opportunities, and collaboration with world-class minds. Come brighten your life and over half a billion more!
We are seeking an exceptional Senior Executive Assistant to join our Executive Support team and support some of our Engineering leaders.
You Will...
Partner with 2 C-level executives (the Chief Engineering Officer and the Chief Technology Officer) and provide lighter support to one VP of Engineering to handle administrative work for them
Identify ways that your executives can use their time better and things you can take off their plate or start on their behalf - acting as a true thought partner
Handle very lively, complex executive calendars independently, proactively clearing overlaps, offering solutions, assuring agendas are clear, etc.
Plan polished events for executives’ teams and guests, including but not limited to, off-sites, team building events, executive dinners, annual Engineering-wide Summit (400+ people), team celebrations, etc.
Help with drafting communications, owning follow-ups, taking notes, staying on top of action items, etc. (task management)
Conduct sophisticated travel planning, ensuring your leaders have everything they need for smooth travel (this could include hotels, flights, Visas, passport renewals, liaising with embassies, etc.)
Act as a mentor to more junior Executive Assistants on the team
Provide occasional personal work support to our CTO / co-founder, which could take about 10-15% of your time
Provide back-up for other Executive Assistants, as needed
You Have...
An exceptional ability to build trusting, strategic relationships with many types of people in a variety of roles, especially executive leadership
Outstanding ability to act reliably by solving problems proactively and prioritizing time and tasks
Outstanding attention to detail, especially as it relates to handling calendars and written communication
Tech-savviness - you like to learn and work with technology
Resilience to navigate challenging priorities and constant change
True enjoyment from helping others and building a strong office environment
Excellent communication skills (both written & verbal), the ability to read between the lines and provide tailored updates to your supported leaders and fellow Executive Support Team
Requirements...
A minimum of 10 years of experience as an Executive Assistant
A significant amount of time providing executive support in a 2:1 ratio or smaller, providing support to executives with large teams, and working at a tech or fast-paced company
Experience planning 10+ complex, executive-level events, including for 100s (or more) people
Proficiency in G-suite, Slack, Zoom, and Mac
Ability and desire to work in our Pittsburgh Duolingo office Tuesdays, Wednesdays, and Thursdays (with the option to work from home on Mondays and Fridays)
Exceptional Candidates Will Have...
Experience supporting technology execs and/or c-level execs
Passion for language learning or education
Super admin experience with Google Suite
Experience collaborating with executives who are not colocated with you
Qualification as a notary
We will do everything we can within reason to make sure that your interview takes place in an environment that fairly and accurately assesses your skills. If you need assistance or accommodation, please contact your recruiter.
Take a peek at how we care for our employees' holistic well-being with our benefits here (https://careers.duolingo.com/#benefits) .
Duolingo is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
By applying for this position your data will be processed as per the Duolingo Applicant Privacy Notice (https://drive.google.com/file/d/1h49gnHpzESPCgAG-3i_uc0RKQuJ-OztB/view?usp=sharing)
We post a multi-level salary range for all of our roles.
This is not inclusive of the rest of our awesome portfolio that includes equity compensation and world-class benefits. Our salary ranges are the same for all US locations. Your recruiter can share more details about the range for a specific level during the hiring process. The actual salary within the range is determined by many factors including but not limited to, skills, experience, education, and internal equity.
Salary Range:
$91,800 - $192,000 USD
