Job Information
George L. Wilson & Co. Office Manager in Pittsburgh, Pennsylvania
George L. Wilson & Co., the tri-state's number one source for high quality construction equipment and supplies is currently looking for an Office Manager. We have been serving the construction industry in Western PA and West Virginia since 1969.
TITLE: Office Manager
OVERVIEW:
Candidates should be experienced, reliable and task-oriented Office Manager with strong benefits experience. The Office Manager will work directly with management and will be responsible for performing administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.
DUTIES & RESPONSIBILITIES:
ACA (Affordable Care Act) tracking, which consists of:
Review and Approve the Batch / and Client Verification Report
Review the Data Quality Control Report
Generate and approve the 1095C forms to go to the printer and the file to go to the IRS
Year End Compliance testing for the Vanguard Profit Sharing 401(k) plan Sister Company's 401(k) plan
Administer 401(k) retirement plan, including filing the Form 5500
Complete quarterly reports to the US Department of Labor to submit the company's employment and wages data via a website portal.
Make travel arrangements for employees as requested
Maintain an organized filing system of paper and electronic documents
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among staff and clientele
INSURANCE -- Business
Review 5 company renewals, supply payroll information for Workers Compensation.
Upon renewal, send Workers Compensation information to branch managers for posting. Update the spreadsheet on DRIVE.
Audit -- meet with an auditor for onsite audits, or prepare wage information for phone audits and upload to the audit website.
Insurance ID cards for vehicles -- provide appropriate cards to location managers per DRIVE locations
INSURANCE -- Health Insurance, Short Term Disability, Long Term Disability,AD&D , Life Insurance
Health Insurance -- Process application, verify that employees receive their insurance cards. Track employee hires, fires and changes..
Short Term Disability,Long Term DisabilityAD&D , Life Insurance -- Process new hires and terminations. Send to employees insurance forms as needed; complete the employer portion and process claims.
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``` - INSURANCE -- Supplemental Insurance (Colonial) -- Provide new hire info to Building Blocks (3rd party administrator)
INSURANCE -- Flood Insurance, review coverage and renew in a timely fashion.
Manage corporate credit cards
Review expense reports for completeness and receipts before sending up to management
Review management approved expenses before sending on for approval
Review and approve request for educational benefits
Track and employee licensing and memberships and ensure renewals are done in a timely manner
In conjunction with accounting, calculate profit sharing amounts and arrange for payments
COMPETENCIES:
Minimum of 4+ years of experience as an Office Manager
Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
Proficiency in collaboration and delegation of duties
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
Exceptional interpersonal skills
Friendly and professional demeanor
REPORTS TO: President
HOURS: Monday -- Friday 7:30 am -- 4:00 pm
DEGREE: Associate degree or comparable years of work experience
If interested in hearing more, please contact Dayna Phillips t our website or 412-952-6881. Position is located in our Corporate office in the North Shore of Pittsburgh. EEOC
