Easter Seals Jobs

Job Title: Office Manager and Event Coordinator

Job Description

Provide direct support to the Group Leaders, VP, and Division VP. Manage, schedule, and arrange meetings using Outlook Calendar. Maintain an organized and stocked office environment. Be a positive resource, creating and maintaining internal and external relationships. Receive guests and coordinate conference room setups for meetings. Distribute mail, monitor stock, and order office supplies. Book travel and hotel arrangements for visitors.

Event Planning:

• Organize volunteering and philanthropic events

• Track group memberships, renewals, and participation

• Plan group events such as holidays, business meetings, and family gatherings

• Coordinate group meetings

• Manage ticket distribution

• Organize recruiting events including career fairs and on-campus events

• Pack recruiting bags for career fairs

General Accounting:

• Track and submit group payroll

• Process credit cards for the group

• Utilize CMiC accounting system for miscellaneous tasks

• Maintain annual budget for group events and sponsorships

Project Invoicing:

• Assemble owner invoices and audit monthly costs

• Work with subcontractors to gather invoice documentation

• Submit and code invoices in the accounting system

• Track DEI and Detroit EO data

• Upload legal documents into CMiC

• Maintain EEO log for projects and submit annually

• Create and submit subsistence packages for out-of-town projects

Recruiting/New Employees:

• Coordinate first-day orientations and communicate logistics for new employees and interns

Hard Skills

• Office Management

• Event Planning

• Accounting

• Payroll Processing

• Billing

• Project Invoicing

• CMiC Accounting System

Job Type

This is a contract to hire position. We are looking for a long term and full time employee to join our team.

Work Site

This is a fully on-site position in Pittsburgh, Pennsylvania. North Shore Area.

Work Environment

In-office 5 days a week on North Shore. 40 hours per week from 8:30 AM to 5:00 PM.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.