Job Information
University of Pittsburgh Faculty Affairs Assistant in Pittsburgh, Pennsylvania
Faculty Affairs Assistant
The Office of Faculty Affairs is responsible for issues relating to School of Medicine faculty, including the development and interpretation of policies and procedures, recruitment, promotion, and tenure; faculty and chair orientation, counseling, and mediation; faculty development and governance; grievance and appeal procedures; and contractual, compensation, and legal issues. The office oversees standing committee operations, payroll and human resources functions, faculty performance evaluation, endowed chairs and professorships, statistical reporting, and serves as a liaison to the Office of the Senior Vice Chancellor for Health Sciences, the Office of the Provost, the Office of the Chancellor, Office of Legal Counsel, the University of Pittsburgh Physicians, and UPMC.
Job Summary
Assists in the planning, organization, and execution of faculty appointments and formal reviews. Drafts and edits written materials and senior leadership communications. Maintains and reviews faculty records.
Essential Functions
The Faculty Affairs Assistant will assist the Faculty Records Manager and staff in the Med-Office of the Dean, Office of Faculty Affairs. Responsibilities include assisting with faculty record actions, letter generation and distributions, institutional licensure, no patient/incidental patient contact letters, child protection clearance tracking, data entry, filing, and routine office coverage. Requires adherence to faculty records University policy and procedure and payroll deadlines. Strict confidentiality of faculty records and payroll information must be maintained.
Physical Effort
Operates computers and other office equipment, communicate effectively with management contacts, perform under pressure. Mostly sedentary. May require some light lifting 10-151bs
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category: Full-time regular
Job Classification: Staff.Faculty Affairs Assistant
Job Family: Human Resources
Job Sub Family: Faculty Records
Campus: Pittsburgh
Minimum Education Level Required: Bachelors Degree
Minimum Years of Experience Required: 1
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule: Monday - Friday, 8:30 a.m. - 4:30 p.m. *A hybrid work arrangement is available, likely 2 days onsite and 3 days remote *Departmental training can be completed onsite/in person and virtually. * *Only those within commuting distance of the university will be considered
Work Arrangement: Monday - Friday, 8:30 a.m. - 4:30 p.m. *A hybrid work arrangement is available, likely 2 days onsite and 3 days remote *Departmental training can be completed onsite/in person and virtually. * *Only those within commuting distance of the university will be considered
Hiring Range: Between $17.74 to $22.17 per hour
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
- Required Documents:** Resume, Cover Letter
Optional Documents: Cover Letter
PI262508603
