Easter Seals Jobs

Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide administrative support to our senior executives. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a dynamic and fast-paced team.

Preferred Qualifications:

• Experience in a similar industry or role
• Proficient in the use of all types of software generally used in office settings

Key Responsibilities:

• Manage and maintain executives' schedules, appointments, and travel arrangements
• Arrange and coordinate meetings and events, including meetings of the Board of Directors
• Handle incoming and outgoing communications on behalf of the executives, including phone calls, emails, and other correspondence
• Prepare reports, memos, presentations, and other documents using relevant software
• Handle all expenses of the organization in collaboration with Supporting Strategies
• Support the COO to ensure that all required federal and state filings are made timely
• Coordinate and manage projects as assigned
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality

Requirements:

• Proven experience as an executive assistant or similar administrative role
• Excellent verbal and written communication skills
• Strong organizational and time management skills
• Proficiency in Google Workspace, Salesforce and Monday.com
• Ability to prioritize tasks and work under pressure
• Attention to detail and problem-solving skills
• High school degree required
• Discretion and confidentiality