Easter Seals Jobs

Description

Our client in Pittsburgh is seeking a contract only Executive Assistant role to report to the CEO to represent and support the CEO's duties and responsibilities. The role will contribute to the efficiency of our client's Business Office and Administration by establishing, organizing, and coordinating office procedures and processes. It is a hybrid role, hours are 7am-1pm and dependent on experience, pay ranges $23-$26 hourly. A background check and clearances will be required. Start date is July 1st.

Job Qualifications:

● High School Diploma/GED required, Associate’s or Bachelor's Degree preferred

● Minimum 3 years experience as an executive assistant/office manager

● Work experience in a school or non-profit environment is helpful

● Grant writing experience preferred

Competencies

● Excellent interpersonal skills

● Strong written and verbal communication skills; ability to effectively communicate and coordinate actions with CEO, leadership team, Board of Trustees, and other staff and third party vendors/contractors

● Superior knowledge of punctuation and grammar

● Strict adherence to confidentiality and ability to handle sensitive information

● Attention to detail and accuracy

● Ability to perform multiple assignments without immediate supervision

● Time Management; ability to prioritize tasks to meet deadlines

● Superlative organizational and planning skills

● Able to perform basic arithmetic and use basic numeric concepts to perform job tasks

● Expertise using spreadsheet, word processing, e-mail, database, and presentation software

In regards to meetings and events, the individual should also be available for:

● Regular check-ins with the chief executive.

● Regular meetings with the chief executive.

● Smooth coordination of various internal and external events.

● Providing hospitality to all visitors, internal and external stakeholders.

● Assisting in the organization and documentation of board meetings.

Requirements

Responsibilities will include:

● Acting as a representative of the organization's chief executive in interactions with third parties.

● Assuming the role of Secretary to the organization’s governing board.

● Conducting and directing specialized research projects for top-level management and board members.

● Assisting with the production and curation of public speaking or panel discussion materials.

● Overseeing the creation, editing, prioritization, and proofreading of sensitive documents.

● Implementing and maintaining organizational administrative and office procedures.

● Coordinating the various needs and schedules of board meetings.

● Supporting the work of a youth-focused initiative.

● New staff onboarding duties.

● Overseeing ordering needs for the office and facilities.

● Managing the executive's calendar.

● Coordinating travel and event arrangements for staff.

● Assisting with duties such as filing, tracking, correspondence, reports, and research.

● A valid driver’s license may be required for running certain errands.

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