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Reference #: 2022097 The Integrated Innovation Institute at Carnegie Mellon University breaks down the silos that impede innovation.We believe that by uniting the disciplines of engineering, design, and business, we can build impactful solutions that create value for real people.

We are seeking a highly motivated Executive Administrative Assistant with strong customer service and a collaborative mindset to support our Director at the Integrated Innovation Institute (iii). The ideal candidate for this role will be detail-oriented and organized with exceptional critical thinking skills and executive support experience. This role will report directly to the iii Director.

Core responsibilities include:

Serving as executive administrative assistant and manage the day-to-day administration for the iii director.

Maintaining complex executive calendar, key deadlines, and prioritized follow-up

Prepping director on day-to-day issues; research, compose, and edit emails, spreadsheets, presentations, minutes, and other materials.

Coordinating complex domestic and international travel and accommodations and submit travel reimbursements and Tartan Card reconciliations.

Responding to internal and external inquiries; communicating effectively and frequently with a variety of constituencies including university officials, faculty, staff, international partners

Executing the administrative aspects of faculty review and promotion processes as outlined by the College of Engineering.

Managing process change requests and decisions/approvals from iii Director. Communication outcomes with all involved.

Scheduling staff/faculty meetings and manage agenda and meeting minutes.

Managing special projects/events; visits by domestic and international guests; and other department initiatives.

Maintaining confidential information and sensitive files, including financial and personnel records/files.

Managing faculty annual performance review (reappointment and promotion) cycles and also the administrative aspects of the faculty hiring process, including managing positions in Interfolio, posting positions, coordinating onsite and remote visits, scheduling and communicating with the faculty search committee, managing data, and responding to requests for information from both candidates and CMU.

Performing other related duties as assigned.

Flexibility, excellence, and passion are vital qualities within Carnegie Mellon.Inclusion, collaboration, and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

Exceptional verbal, written, and interpersonal communication skills in a diverse environment, and can flex into marketing collateral as needed (slide decks, email communications, flyers).

The ability to work independently for extended periods and manage time constraints to meet deadlines and goals.

Exceptional organizational skills

Qualifications:

HS diploma or GED required (Associate's degree preferred)

5-8 of relevant experience, preferably in higher education

Requirements:

Successful background check

More about you:

You are highly personable and eager to support others with their work.

You are proactive in engaging in tasks and self-motivated with the ability to prioritize and manage time effectively.

You appreciate accuracy, and you have a keen eye for detail.

You are a problem solver, seeing issues simply as challenges to address.

You can quick pivot between projects and tasks to support department needs.

You have successful experience working in a team environment with various communication tools - email, calendars, Slack, etc.

You are a team player for the iii - ea er to participate in events, meetings or other projects as needed to elevate the iii.

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insuranceto an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may beawaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

LocationPittsburgh, PA Job FunctionAdministrative Support and Coordination Position TypeStaff - Regular Full Time/Part timeFull time Pay BasisHourly More Information:

Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.

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Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

Statement of Assurance

Carnegie Mellon University considers applicants for employment without regard to, and does not discriminate on the basis of, gender, race, protected veteran status, disability, or any other legally protected status.