Job Information
University of Pittsburgh Administrative Research Coordinator in Pittsburgh, Pennsylvania
Administrative Research Coordinator
The Department of Surgery, Research Administration and Finance Office is in search of an Administrative Research Coordinator. The incumbent will report to the Director of Finance and Academic Operations and act as their administrative assistant, creating meetings and keeping up their calendar. The incumbent will be responsible for accurately entering confidential grants, account, SPAR and personnel information into the Department Manager system. The individual will also serve as a Lead Effort Coordinator and an administrator in the Vincent System. They will also be responsible for maintaining and creating employee files, system access forms and other misc. reports. Other duties include updating spreadsheets, word documents, record retention and management, maintaining database of documents shipped to Access and working on special projects. The candidate must be able to multi-task and have good organizational skills.
Job Summary
Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.
Essential Functions
Excellent attention to detail, communication skills, both written and verbal, word processing skills, telephone skills, data entry skills. Confidentiality is essential. Must be proficient in computer applications such as Microsoft Office, Outlook Email and Calendars, Word, Excel., Must be able to adapt well to quick changes and priority projects. Consistently meeting deadlines is essential.
Physical Effort
Position may entail walking to various departments and other areas on campus.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant III Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 5 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday 8am to 4:30 pm Work Arrangement: Monday - Friday 8am to 4:30 pm Hiring Range: To be determined based on qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter Optional Documents: Not Applicable PI243809680
