Easter Seals Jobs

Description

• Provide professional administrative support for all staff including partial reception duty, answering and directing telephone calls, delivering messages, greeting employees and visitors, distributing and collecting visitor building access cards, scheduling conference calls, distributing incoming and outgoing mail, coordinating catering for meetings, maintaining conference rooms and kitchen areas, updating office inventory supplies, coordination with local building management, addressing general visitors and employee inquiries, providing as needed support for other area operational functions including accounting, marketing and human resources.

• Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions.

• Proofread and edit documents for grammar, spelling, punctuation and formatting.

• Complete word processing and database administration as needed, including letters, memos, reports, shipping labels and excel spreadsheets.

• Provide travel arrangements and other miscellaneous engineering staff support tasks / administrative projects as needed.

Skills

Administrative support, Data entry, Microsoft office, Administration, Clerical, Administrative assistance, Front desk, Calendar management, Support, Administrative skills, ordering, Outlook, Filing, Microsoft excel, Calendaring, Detail, Excel data entry, Office support, Computer skills

Top Skills Details

Administrative support, Data entry, Microsoft office, Administration, Clerical, Administrative assistance, Front desk, Calendar management, Support, Administrative skills, ordering

Additional Skills & Qualifications

• High School diploma or equivalent, AS or BS preferred.

• 1-3 years of relevant experience in a professional office environment.

• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling, telephone and interpersonal skills.

• Flexibility and ability to prioritize and handle multiple tasks and various managers and engineering staff in a fast-paced, multi-discipline environment.

• Ability to independently multi-task, prioritize assignments and take direction from staff.

• Self-motivated, well-organized, detail-oriented, reliable, punctual, strong communicator, with good listening skills.

• Ability to handle confidential information.

• Proficiency with MS Office including Word, Outlook and Excel.

• An attitude and commitment to being an active participant of our employee-owned culture is a must.

• Prior Administrative experience with a civil engineering consultant or architectural design firm preferred.

Experience Level

Expert Level

Pay and Benefits

The pay range for this position is $25.00 - $26.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pittsburgh,PA.

Application Deadline

This position will be accepting applications until Jan 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.