Easter Seals Jobs

Administrative Assistant

This is a pivotal administrative support position within UPMC Hillman Cancer Center's research administration team responsible for supporting the Associate Director for Research Administration with a wide variety of complex administrative and office functions. The incumbent will also be responsible for providing specialized technical support for the research administration department. This position reports to the Associate Director for Research Administration but will also work collaboratively with other senior leaders in the Cancer Center. This position will require management of many deliverables at the same time therefore the incumbent will be required to maintain a high level of organization and autonomy. A strong preference will be given to candidates with a Bachelor's degree.

Duties will include:

Manages office workflow, projects, and schedules; serves as primary liaison between internal and external stakeholders. Develops agendas and meeting materials; coordinates special events.

Answers telephone, takes messages, and transfers callers; provides information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.

Performs a wide variety of complex administrative and office functions independently; provides specialized technical or project support for academic or administrative departments as it relates to administrative tasks.

Proposes solutions to moderately complex problems; identifies improvements for efficiency and accuracy.

Prepares and edits various technical documents, including presentation materials, procedural manuals, content on department website, publications, and routine correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.

Makes purchases, collects payments, and verifies billing information, processes expenses; assists with vendors on quotes and invoicing.

Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.

Processes supply orders in PEX

Prepares documents for grant submissions

Submits reimbursements via concur

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

Performs a variety of complex administrative and office functions independently.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant II

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associates Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: No

Work Schedule: Monday - Friday, 8am-4:30pm

Work Arrangement: Monday - Friday, 8am-4:30pm

Hiring Range: $17/hr to $22/hr

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Cover Letter

PI260052295