Job Information
University of Pittsburgh Account Specialist in Pittsburgh, Pennsylvania
Account Specialist
The Account Specialist within the SORC Department manages all event related purchases posts and manages all budgets during the fiscal year for approximately 800+ student organizations. This staff member will authorize all account transactions and processes transactions through University business office. They also keep accurate and up to date records for each student organization account, produce reports, and reconcile on a monthly basis. Moreover, this staff member will assist with event-related purchases and the student organizations with event planning & coordinating with regards to purchase orders, and will be responsible for maintaining their OneCard on a monthly basis.
Job Summary
Reconciles invoices. Handles status inquiries for payment and paperwork tracking. Maintains and utilizes University financial and purchasing system.
Essential Functions
- Allocates, pays, tracks, and reconciles all incoming and outgoing invoices; ensures timeliness, accuracy, and adherence to policies, procedures, and regulations.
- Coordinates with internal and external stakeholders to resolve payment discrepancies and adjusts accordingly.
- Maintains and updates databases, spreadsheets, files, reports, and a detailed ledger of transactions.
- Analyzes accounts, generates statements, and prepares journal entries as needed.
- Answers inquiries related to the status and tracking of payments and records.
Physical Effort
While the work is focused in the SORC office the position requires routine mobility within the office, the building and around campus. Incidental lifting light items is required about 25lbs.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category: Full-time regular Job Classification: Staff.Accounts Payable & Receivable Assistant Job Family: Finance & Procurement Job Sub Family: Accounting & Financial Reporting Campus: Pittsburgh Minimum Education Level Required: High School Diploma/GED Minimum Years of Experience Required: No experience required Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday-Friday, 8:30am-5:00pm, hybrid work schedule is available Work Arrangement: Monday-Friday, 8:30am-5:00pm, hybrid work schedule is available Hiring Range: $19.50 per hour Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance. Required Documents: Resume Optional Documents: Not Applicable PI243809397
