Job Information
Dorsey & Whitney LLP Legal Assistant - Finance & Restructuring (#3874) in Phoenix, Arizona
Legal Assistant - Finance & Restructuring (#3874)
We are seeking aFinance & Restructuring Legal Assistantto join our growing Phoenix office. As a valued team member, you will provide legal administrative support in a fast-paced environment to attorneys and paralegals. Do you love working with clients? Are you a strong communicator with excellent executive assistant skills? If so, we would appreciate hearing from you as we build our team. This is a hybrid position, which will require at least 4 days/week in the office.
In this role, you will:
Provide legal administrative support to attorneys, serving as a liaison for clients.
Initiate client/matter openings, including conflicts checks, and engagement letters.
Proactively review calendars to maintain an overview of attorneys’ deadlines; anticipate next steps and implement follow-up procedures to ensure deadlines are met.
Create, edit, revise, redline, and/or proofread documents.
Enter attorneys’ time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients.
Maintain client files, both electronic and hard copy; file electronic documents promptly and accurately in Outlook and document management system.
Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery.
Process reimbursement requests, check requests, and vendor invoices.
Coordinate attorney meetings and appointments, including scheduling conference rooms.
Coordinate travel arrangements, including flights, hotels, and rental cars.
Maintain attorney CLE records, including seminar registration and reporting.
Delegate administrative tasks to Department Administrative Assistants.
Provide a high level of customer service to attorneys and clients.
Assist with monthly closing preparations including editing, proofing, PDF hyperlinks, and preparation of closing binders.
Perform prompt and accurate filing of documents (electronic and hard copy); creation of closing books; creating signature packets for closings.
May be requested to perform other duties as requested.
What we’re looking for:
High School diploma or G.E.D. equivalent.
At least 4 years of related experience, law firm experience preferred.
Advanced knowledge of Microsoft Office.
Proficient with Adobe Acrobat.
Excellent oral and verbal communication skills.
Experience with heavy editing, formatting and comparing lengthy legal documents. Ability to initiate, draft, edit and finalize correspondence.
Attention to detail and accuracy.
Strong organizational skills.
Excellent customer/client service focus and skills.
Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.
Ability to use good judgment in resolving conflict and working in challenging situations.
Ability to maintain client and firm confidentiality.
Positive attitude and ability to work both independently and in a team environment.
Excellent analytical and problem-solving skills; ability to use independent judgment.
Thorough understanding of legal terminology and procedures pertinent to the practice area
About Dorsey:
Dorsey & Whitney is an AmLaw 100 international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.
Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey’s benefit package includes: comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. (Some benefits are subject to eligibility criteria.)
Dorsey values the strength that comes from a diverse and inclusive workplace. It contributes to the success of our people and our clients and enriches our experience. We believe that everyone should feel at home and part of our community. We encourage individuals with diverse backgrounds and experiences to apply.
One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:
Mansfield Certification Plus (Diversity Lab)
Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
100% rating on the Corporate Equality Index (Human Rights Campaign)
Gold Standard Certification (Women in Law Empowerment Forum)
Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)
Reasonable Accommodations:
Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.
How to Apply:
Dorsey & Whitney LLP accepts online applications. Please go to the “Careers” section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey’s online application form. We are unable to accept application materials by mail or email.
Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.
Dorsey & Whitney LLP participates in E-Verify.
Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.
#LI-TC1
#LI-Hybrid
Office Location:
Phoenix, AZ
