Job Information
Hospice of the Valley Executive Assistant in Phoenix, Arizona
Join Arizona’s largest, most prominent not-for-profit hospice, serving the valley since 1977.
Hospice of the Valley is a national leader in hospice care and has been serving the Phoenix metropolitan area since 1977. A mission-driven, not-for-profit organization, Hospice of the Valley employs compassionate, skilled professionals who are committed to excellence, enjoy teamwork and contribute daily to our mission and culture of caring. Team members experience a friendly, supportive atmosphere, leadership support, autonomy, flexibility and the privilege of doing meaningful, rewarding work.
Benefits:
Supportive work environment with a culture of caring for patients and one another.
Competitive wages and excellent benefit program.
Generous Paid Time Off.
Flexible schedules for work/life balance
Position Profile
The Executive Assistant provides administrative support to the Executive Director/Senior Vice President and other senior leaders to include coordinating calendars, scheduling meetings, composing and typing correspondence, preparing reports, coordinating committee meetings, maintaining files, preparing meeting minutes.
Responsibilities
Provides quality administrative support.
Maintains current calendar for senior leaders and other staff using discretion in scheduling to maintain a reasonably smooth flowing calendar. Advises appropriate staff of schedule changes as needed.
Receives telephone calls for senior leaders, answers routine and specific questions when possible.
Serves as liaison between the leaders and staff and external customers to communicate messages, schedule meetings, and disseminate information while maintaining good public relation skills.
Takes meeting minutes for specific meetings, using discretion and expertise to ensure pertinent information is included in final minutes. Arranges appropriate follow-up action.
Schedules appointments and prepares arrangements for various meetings, including notifying attendees, reserving rooms, requesting refreshments and preparing and distributing agenda and/or supporting documentation.
Maintains confidentiality of information.
Assists with pharmacy processing for patients.
Assists with up various contracts – including SNFs, etc.
Assists with re-credentialing for all insurance plans.
Schedules travel and seminar arrangements including transportation, accommodations; completes registration forms and prepares check requisitions for conferences, seminars/workshops.
Produces general correspondence, memos, charts and other materials as requested. Prepares word processing documents, proofreads materials and distributes upon review and approval.
Disperses information to appropriate staff including routing of mail, facsimiles and interoffice mail.
Provides other administrative duties as needed.
Maintains and enhances professional skills.
Adheres to high standards of personal and professional conduct.
Minimum Qualifications
Minimum 3-5 years of increasingly responsible administrative support experience.
Ability to manage time well and perform assigned duties with attention detail, accuracy and follow-through.
Proficient computer skills.
Hospice of the Valley is an equal employment opportunity employer. EOE/M/F/D/V
