Easter Seals Jobs

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Financial Coordinator

Job Profile Title

Financial Administrative Coordinator

Job Description Summary

The University of Pennsylvania Carey Law School is one of the nation’s oldest and most distinguished law schools. The School offers a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania. The resulting intellectual opportunities and professional relationships bridge traditional boundaries and disciplines, making the Law School an extraordinarily supportive academic community for its scholars and students alike.

The University of Pennsylvania Carey Law School Business Affairs staff play a critical role in providing a world-class educational environment, supporting our faculty in their teaching, scholarly, and community endeavors, working in a collaborative and ambitious environment.

Penn Carey Law’s Financial Administrative Coordinator completes, with great attention to detail, a variety of important administrative tasks for the Law Business Affairs Office in support of its Director of Fiscal Operations. The Administrative Coordinator is knowledgeable of university policy and practice, work cooperatively with members of the Business Affairs Office, and responds effectively to the needs of the Penn Carey Law community.

Job Description

Duties include:

Administrative Support

• Perform journaling tasks and complete reconciliations.

• Respond efficiently and effectively to requests from departments, faculty, students, and other customers; triage requests and ensure excellent customer service.

Manage Ticketing System

• Triage all requests made through Freshdesk or other workflow system.. Assign tickets and serve as primary gatekeeper of the queue.

Payroll

• Work closely with Business Affairs and HR leadership to ensure accurate payroll records through Workday; update on-line payroll records.

• Approve and monitor hours worked weekly by students, part-time employees, Work/Study employees and full-time non-exempt employees. Approve weekly timesheets.

• Hire departmental student workers and temporary employees.

Reimbursements

• Promptly and efficiently handle a large quantity of faculty, staff, and student reimbursement requests.

• Serve as a reviewer for Penn Carey Law faculty, staff, and students; assume the role of delegate for faculty at their request and some staff.

• Respond to questions regarding Concur and the reimbursement process.

• When necessary, prepare and complete reimbursements through the Penn Marketplace.

• Assist in the ongoing reconciliation of payments using BEN Financials applications.

• Review reimbursement forms for adherence to University and Penn Carey Law policy and practice, and appropriateness of charges.

Purchasing & Transactions

• Provide financial transactional support for staff, faculty and student groups.

• Create purchase orders, track requests, journal to correct accounts, and compile data for financial reports as needed.

• Assist end users with their independent use of purchasing and procurement systems.

• Process transactions through the Penn Marketplace.

Pcard

• Process Purchasing Card transactions when appropriate per request by Law School departments, faculty, or staff.

• Update database of Pcard transactions and reconcile to monthly PaymentNet application reports. Reallocate weekly Pcard transactions.

Other duties as assigned

• Assist colleagues in the Business Affairs Office on a variety of projects as needed, including department billing, data entry, deliveries around campus, report preparation, and the ongoing maintenance and security of payment and payroll files.

Work Cooperatively in a Team Environment

Approach work in a cooperative and service-oriented manner. Share equipment and responsibilities in a sensitive and supportive manner. Understand and support the overall mission of the Law School.

Qualifications:

 Minimum of five years of progressively responsible experience in a fast-paced, customer service-oriented administrative environment, or equivalent combination of education and experience.

 Proven ability to prioritize tasks effectively and communicate professionally with a diverse range of stakeholders.

 Demonstrated capacity to manage confidential information with integrity and discretion.

 Strong customer service ethic with a keen attention to detail.

 Preferred experience with University Payroll System (Workday), Concur travel and entertainment system, PennERA, and/or BEN Financials.

 Proficiency in Microsoft Word, Excel, and PowerPoint required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Law School

Pay Range

$20.45 - $30.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Equal Opportunity Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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  To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

  The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.