Easter Seals Jobs

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Job Title: Event Series Coordinator

Entity: Hospital of the University of Pennsylvania

Department: Volunteer Services

Location: 3400 Spruce Street, Philadelphia, Pa

Hours: Full Time, Per Departmental Needs

Summary:

• The Event Services Coordinator serves as a point liaison for event coordination occurring in shared and public spaces on campus including HUP Main, Pavilion, and PCAM. Additionally, they serve as a resource to the Board of Women's Visitors and the Abrahamsom Christmas and Easter Committee. These responsibilities include scheduling, screening phone calls, providing preliminary information to internal and external callers, preparing forms, meeting materials and reports.

Responsibilities :

• Central coordination for reviewing and approving shared space requests and escalating per policy

• Reviewing daily events on campus to confirm set up with appropriate resource support services (EVS, AV, Security, etc.)

• Recommending support resources (catering and other Penn services) as requested to support events

• Liaison for special events on HUP’s campus such as: recruitment, wellness, benefits, vaccination fairs, book fairs, development activities, and special events

• Coordinate approvals for the placement of signs and banners for events and activities

• Develop expertise in the Workplace @ Penn Medicine booking system.

• Become default approver for identified spaces.

• Review for accuracy annually.

• Handle maintenance and repair request to conference rooms and other shared spaces.

• Coordinate vendors for HUP Community Marketplace

• Board of Women’s Visitors & Abrahamson Christmas and Easter Committee:

• Prepare Annual Reports while coordinating with leaders for content

• Assist with scheduling reoccurring meetings • Assist with scheduling speakers from various department through the Penn Medicine system

• Screen incoming phone calls, grant applications, business correspondence, providing preliminary information to internal and external callers and appropriate

• Prepare agendas and meeting minutes, including printing and preparing binders

• Prepare and/or edit presentation and other documentation as requested

• Organize and/or participate in projects as needed. Coordinate and participate in events.

• Assist with gift distribution to patients during the holiday seasons

• Reviews all correspondence and documents received

Education or Equivalent Experience:

• H.S. Diploma/GED (Required)

• Associate of the Arts Degree (Preferred)

• 0-1 years of experience providing administrative support (Required)

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

REQNUMBER: 243405