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University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Director of Fiscal Operations, Penn Arts & Sciences

Job Profile Title

Director, Fiscal Operations

Job Description Summary

Reporting to the Vice Dean of Finance and Administration, the Director of Fiscal Operations has responsibility for managing the financial operations function within the School of Arts and Sciences.

Job Description

The University of Pennsylvania School of Arts and Sciences (SAS) forms the foundation of the scholarly excellence that has established Penn as one of the world's leading research universities. SAS teaches students across all 12 Penn schools, and the academic departments span the reach from anthropology and biology to sociology and South Asian studies.

Job Description

The Director of Fiscal Operations is the direct supervisor for the Associate Directors of the Regional Business Offices in the School of Arts and Sciences and is responsible for implementation of financial policies, controls, and systems designed to ensure that transactions implemented by the RBO’s comply with all relevant School and University guidelines while maintaining a close eye on the goal of providing high quality client services and efficient and effective business operations. Lead, manage, and develop the various staff who work in the Regional Business Offices as Managers, Grant Managers, Grant Coordinators, Business Administrators, Financial Admin Coordinators and others. This position partners with the Vice Dean of Finance and Administration, Department Chairs, and members of the university level offices of Finance, Research Services, Audit, Business Services and others to ensure compliance with related policies and procedures and address relevant problems and concerns. This position will be expected to serve as the School representative on appropriate University and School projects and committees, coordinating efforts with the Dean’s Office and other School functions. This position will maintain school level responsibility for review and approval of grant proposals, travel-related higher level approval and vet and approve/disapprove various requests for policy exceptions. This position will interact closely with the Director of Financial Management, Budget, and Analysis and other members of the School’s senior staff as a member of the Vice Dean’s leadership team.

Qualifications

• BA or BS degree and 7-10 years of experience in finance and/or accounting, preferably in a University setting, or equivalent combination of education and experience is required. Master’s degree strongly preferred

• Experience in hiring, managing, evaluating and mentoring staff as well as a strong sense of accountability and stewardship for University resources.

• Financial management experience in a research-intensive academic environment.

• Demonstrated ability to communicate effectively with faculty, administration, and stakeholders to achieve School goals and has expertise in implementing sound financial policies and practices with diverse clients.

• Ability to manage, mentor and motivate staff; must be comfortable in an environment with competing priorities and possess the ability to convey sensitive information, establish professional rapport with individuals at all levels, and effectively manage conflict.

• Expertise in finance and accounting policies, regulations, and complex financial reporting and analysis.

• The successful candidate will have excellent critical thinking and analytical skills and professional-level written and verbal communication skills.

• Expertise with Oracle-based financial applications and Workday preferred

  • For consideration, please submit a cover letter as well as a resume in the CV section of your application. You can upload multiple documents to the "Resume/CV" section.

  Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$90,860.00 - $145,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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  To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

  The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.