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University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Assistant Coach & Director of Operations, Women's Lacrosse

Job Profile Title

Assistant Coach, 1st Women's Lacrosse

Job Description Summary

Reporting directly to Head Coach of Women’s Lacrosse/Director of Penn Athletics Wharton Leadership Academy (PAWLA); oversee daily operations of the women’s lacrosse program; manage all program logistics, including recruiting and team travel, team meals, and fueling station; provide administrative support to the coaches; supervise team of student managers; manage recruiting database; organize all program scheduling; assist with alumni relations, equipment ordering, and budget management. Organize and implement all aspects of the student-athlete experience in the PAWLA. Oversee daily operations and program logistics, manage program budget, and provide administrative support to the Director; organize all program scheduling; including but not limited to, class sessions, off-campus ventures, and 1-day workshops; participate in curriculum creation.

Job Description

Job Responsibilities

• Manage operations and logistics for all PAWLA programming and communications: Schedule facilities and room rentals for all sessions throughout the academic year; Coordinate calendars and scheduling with our colleagues in Wharton and CSAS; Liaison between PAWLA, CSAS and Wharton to adhere to programming and schedule; Work with the Director to communicate the vision of PAWLA to the broader Penn community; Work with Director and Wharton to develop curriculum and revise content accordingly; Manage the application process for the PAWLA Junior program that includes creating and vetting all candidates; Organize logistics for Wharton Junior Leadership Venture; Serve as Group Leader on the Junior Leadership Venture; Coordinate 1-Day Team Leader and Junior workshops; Arrange guest speakers, VIP events and past captain panels; Oversee all student-athlete communications related to the invitation, scheduling, and curriculum of the PAWLA program; Oversee attendance and participation for all sessions; Manage Canvas online classrooms and program database for all grade levels; Attend all sessions and facilitate as needed.

• Provide executive level administrative support for the Head Coach of Women’s Lacrosse and general administrative support for 3 assistant coaches (2 full-time and 1 volunteer), including but not limited to managing calendars, submitting expense reimbursements, responding to routine correspondence; Attend games, assist with game-day logistics and operations; Manage recruiting database and communications as well as the team’s scheduling and communication platform.

• Assist the Head Coach/Director with budget management for Women’s Lacrosse program and PAWLA; monitor expenses, handle ordering, requisitions, and invoicing.

• Coordinate travel for coaches’, team, and prospective student-athletes; manage logistics around transportation, hotels, meals, etc.; organize and schedule official and unofficial visits, including campus tours.

• Ensure compliance of lacrosse program and PAWLA with NCAA and Ivy League rules and regulations.

Qualifications

• Bachelor of Science and 2 to 3 years of experience or equivalent combination of education and experience is required.

• 2-3 years of related experience in administration, education, leadership, and/or coaching.

• Previous experience in college athletics as a player, coach, and/or administrator preferred.

• Excellent organizational skills; excellent oral and written communication skills.

• Strong computer skills and awareness of technology.

• Knowledge of social media

• Career interest in either coaching or athletic administration preferred.

• Ability to work evenings and weekends.

• Ability to travel required.

• Valid driver’s license.

Application Requirement

• A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

  Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Division of Recreation & Intercollegiate Athletics

Pay Range

$43,919.00 - $44,462.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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  To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

  The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.