Easter Seals Jobs

Accounts Payable - Job Description

• Resolve Invoice and Purchase Order Issues: Investigate and resolve problems related to invoice and purchase order processing.

• Account Reconciliation: Reconcile accounts and vendor statements by identifying and correcting posting errors or omissions.

• Invoice Coding: Assign correct codes to invoices, vouchers, expense reports, check requests, etc., following standard procedures to ensure accurate financial system entries.

• 3-Way PO Matching: Perform 3-way matching of purchase orders, receipts, and invoices. Attach relevant purchase orders, checks, and supporting documents to incoming invoices. Ensure all invoices are accurate, properly documented, and approved before submitting for payment.

• Vendor Communication: Handle vendor correspondence via phone or email. Receive, research, and resolve internal and external inquiries regarding account status.

• Payment Processing: Prepare batch check runs, wire transfers, and ACH transactions.

• Remittance Processing: Process remittance information from checks, drafts, and wire transfers for vendor invoices. Determine proper disposition and credit accounts accordingly.

• Reporting and Month-End Closings: Prepare necessary reporting documents and assist with month-end closings.

• File Maintenance: Maintain paper filing systems.

• Mail Management: Check and distribute incoming mail.

• AP Aging Review: Review accounts payable aging reports.

• Additional Duties: Perform any other duties necessary for the functioning of the Accounts Payable Department. Tasks may change as needed.

Additional Skills & Qualifications

• Accounts Payable 3 way match experience

• Manufacturing experience preferred

• Excel - Pivots Tables and VLOOKUP's experience required

Pay and Benefits

The pay range for this position is $24.00 - $25.00

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pewaukee,WI.

Application Deadline

This position will be accepting applications until Dec 25, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.