Easter Seals Jobs

Join our dynamic team , a leading provider of automated payment processing and compliance enforcement systems for parking, transit ticketing, and parks & recreation. We are seeking a detail-oriented and organized Accounts Payable Specialist to manage accounts payable processes, extract and reconcile data from various platforms, and ensure accurate financial records.

Key Responsibilities:

• Extract and compile data from Excel, various platforms, and internal databases.

• Manage accounts payable processes, including recording transactions and making remote deposits.

• Reconcile monthly financial activities with third-party processors and customers.

• Communicate with customers to confirm revenue earned and address any discrepancies.

• Monitor and manage credit card activity and its impact on inventory.

• Utilize ERP and MRP systems to review purchase orders and inventory requirements.

• Analyze and update spreadsheets with inventory and financial data.

• Focus on monthly reconciliation of 13 accounts during the first week of each month.

• Reach out to customers with overdue payments throughout the month.

• Work closely with the team to ensure accurate and timely financial reporting.

• Handle banking information, process payments, and manage money movements.

• Work with web portals (VenVu) and ERP systems (Sispro).

• Perform standardized accounting tasks and ensure compliance with company policies.

• Assist with GSA reporting and other financial reporting requirements.

Work Schedule:

• Monday to Wednesday, 6:30 AM - 3:30 PM.

• Intensive focus on reconciliation and customer communication during the first two weeks of each month.

Qualifications:

• Proven experience in accounts payable and accounting.

• Proficiency in Excel and enterprise software systems.

• Strong analytical and problem-solving skills.

• Excellent communication and customer service skills.

• Ability to work independently and manage time effectively.

Preferred Skills:

• Experience with ERP and MRP systems.

• Familiarity with inventory management and credit card transaction processing.

Pay and Benefits

The pay range for this position is $27.00 - $30.00

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Petaluma,CA.

Application Deadline

This position will be accepting applications until Jan 10, 2025.

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.