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Commonwealth of Pennsylvania Executive Financial Associate in Pennsylvania

Executive Financial Associate

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Executive Financial Associate

Salary

$50,836.00 - $77,321.00 Annually

Location

Dauphin County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2024-87637-03065

Department

Executive Offices

Division

EX OB BAFM Gen Acctg Div

Opening Date

07/02/2024

Closing Date

7/19/2024 11:59 PM Eastern

Job Code

03065

Position Number

00039380

Union

Non-Union

Bargaining Unit

Pay Group

ST06

Bureau / Division Code

00815013

Bureau / Division

BAFM- General Accounting/PPP Unit

Worksite Address

555 Walnut Street ,9th Floor; Forum Place

City

Harrisburg, Pennsylvania

Zip Code

17101

Contact Name

Lori Hepler

Contact Email

lhepler@pa.gov

Description
Benefits
Questions

THE POSITION

Are you ready to start a new chapter in your accounting and finance career? The Office of Budget is seeking an analytically minded Executive Financial Associate to complete our team. This position gives you the opportunity to assist with professional analysis, control, and guidance in government financial and budgetary accounting and reporting, while ensuring ongoing governmental transparency, legal and fiscal accountability, and appropriate use of commonwealth resources. Join our department where we value and invest in our employees!

DESCRIPTION OF WORK

In this accounting position, you will serve as a vital contact for our agencies as you provide strong support to the unit through analyses, control, and professional guidance in the areas of government financial and budgetary accounting. Work includes identifying areas of improvement, applying best practices, assisting the Manager and other accounting staff as needed with various projects and initiatives, developing critical communication, and aligning unit service efforts that focus on relation to changing government priorities and interests. You will be responsible for completing professional accounting work through critical analyses, journalizing, reconciliation, interpretation, recommendations, and conclusions affecting financial or fiscal transactions and reporting. You will have the opportunity to collaborate with staff while providing professional guidance and monitoring of day-to-day accounting activity for assigned agencies. Key duties include:

Establishing and maintaining proper account code structure
Performing periodic reconciliations for assigned business areas to ensure accuracy of financial data across systems
Reviewing, analyzing, and approving necessary accounting adjustments
Ensuring that all draw down related activities comply with applicable law, regulation and grant requirements
Preparing quarterly and final Federal Financial Reports
Preparing and analyzing various GAAP packages for inclusion in Commonwealth's Annual Comprehensive Financial Report
Assisting with reviewing the Schedule of Expenditures for Federal Awards (SEFA) for their specific grants to determine if adjustments are required

Interested in learning more? Additional details regarding this position can be found in the position description. (https://careers.employment.pa.gov/pd/PD_NEOGOV.asp?p=00039380)

Work Schedule and Additional Information:
Full-time employment
Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.
Telework: You may have the opportunity to work from home (telework) full-time, with occasional in-office days when work dictates such requirements. Please keep in mind that while this is a full-time telework position, that can change at any time at the Governor's discretion. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
Salary: In some cases, the starting salary may be non-negotiable. Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $50,836 (before taxes).
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

Three years as an Accounting Assistant (commonwealth title) and completion of 21 college credits in accounting and an additional 3 credits in finance or accounting;or
Two years as a Fiscal Technician (commonwealth title) and completion of 21 college credits in accounting and an additional 3 credits in finance or accounting;or
A bachelor’s degree including 21 credits in accounting and an additional 3 credits in finance or accounting;or
An equivalent combination of experience and training that includes 21 college credits in accounting and an additional 3 credits in finance or accounting.
Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

Other Requirements:
You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.
You must be able to perform essential job functions.

How to Apply:
Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .

Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/testoncefor this posting.
Your results will be provided via email.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

Have you been employed by the Commonwealth of Pennsylvania as an Accounting Assistant for three or more years full-time?

Yes
No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

Have you been employed by the Commonwealth of Pennsylvania as a Fiscal Technician for two or more years full-time?
Yes
No

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

Have you completed 21 college credits in accounting and an additional 3 college credits in finance or accounting?

If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add transcript(s) to the application after it has been submitted.

If you answer "Yes" to this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

Yes
No

06

How much college coursework have you completed?

If you are claiming credits/degree based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

Conferred Bachelor's degree or higher
Within 3 months of conferring a bachelor's degree or higher
120 credits or more
90 but less than 120 credits
60 but less than 90 credits
30 but less than 60 credits
Less than 30 credits
None

07

How many years of full-time paraprofessional or technical level experience do you possess?
4 or more years
3 but less than 4 years
2 but less than 3 years
1 but less than 2 years
Less than 1 year
None

08

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

09

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application, or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each work behavior carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose for each work behavior must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

Yes

10

WORK BEHAVIOR 1 – ANALYSIS OF DATA

Utilizes computer-assisted audit tools, such as spreadsheet and word processing programs, as well as data analysis software packages. Analyzes data to identify trends, as well as to detect inconsistencies and missing information.

Levels of Performance