Job Information
SOUTHERN PIEDMONT PIPING & FABRICATION INC Administrative Assistant in PEACHLAND, North Carolina
Administrative Assistant
Looking for an experienced, assertive administrative assistant to work in a detail oriented, locally owned, family operated construction company. Successful candidates will have excellent customer service, must be outcome-oriented, and able to manage their daily tasks. This job will be a full time position. Applicants are required to submit a resume along with cover page, referrals, and any social media links (i.e.: Facebook, LinkedIn, Google Plus).
JOB SUMMARY
Duties include handling of confidential and proprietary information associated with business protocols, customer information, and employee personal data.
JOB LOCATION AND HOURS
Peachland, NC near the Anson County and Union County line
Mon-Thurs 7:30-5pm. Fri 8-12
ROLE and RESPONSIBILITIES
Software Knowledge Required
Quickbooks
Dropbox
Microsoft 365: including outlook, word and excel
o Bonus points for knowledge of:
Contractor Foreman
ISNetworld
Ariba, SAP, and/or other client/customer online management systems
Skills Required
Ability to juggle multiple projects with care and accuracy
Strong administrative skills such as filing, organizing, answering the phone, faxing, scanning documents, etc
Friendly customer service skills, over the phone and in person, with our customers and fellow associates
Strong sense of urgency and problem solving skills
The ability to recognize a problem and have the confidence to ask for help
Punctual, self-motivated, organized, detailed oriented, and honest
The ability to keep the confidentiality of the business and its employees
Once trained you will be expected to prioritize your tasks and work on your own
Proficient in Microsoft Office Suit 365, Quickbooks, and Dropbox
General Administrative Duties
Answers phones and transfer to appropriate team member
Receives, sorts and distributes incoming mail
Receives, sorts and processes daily supplier invoices
Maintains office filing and storage systems
Bill out projects
Human Resources and Payroll Duties
Intake and process weekly time reports from all the crews
Maintains HR records by recording new hires, processing applications, processing background checks, coordinating drug testing, and processing terminations
Enters changes into employee master files
Process and manage insurance applications for employees
Runs various reports as requested
Maintains current HR files and databases
Accurately updates, maintains and organizes employee records
Performs file audits to ensure all required employee documentation is collected, complete and maintained
Performs various administrative tasks in support of payroll operations, including data entry, copying, sorting and filing
Inputs timesheet and other related data into payroll system
Maintains effective communication with Project Managers, ensuring management is effectively communicating updates on infield employees, and is aware of any needed items, notices, problems or issues
Bookkeeping
Process customer payments
Bill customers
Reconcile cash and credit accounts in quickbooks on a monthly basis
Mail quarterly and annual tax filings
Pay vendor invoices
Ordering and Inventory Control
Maintains office supplies by checking stock to determine inventory levels; anticipating requirements
Places orders, verifies receipt, and stocks items
Sources products from various web based suppliers
REQUIREMENTS
High school graduate or equivalent required
2-3 years of administrative experience in a fast paced environment
Valid drivers license
Strong computer skills to include Word, Excel, Outlook, Dropbox and Quickbooks
Excellent written and verbal-communication skills, proper usage of grammar is a must!
Must be organized, detail-oriented, self-motivated and able to multi-task
COMPENSATION / BENEFITS
Full time, in person position, $20-$25/hr
Medical coverage
1 wee of vacation after six months as a full time employee, and two one-week paid vacations per year after 1 year of full time employment
Paid holidays
Eligibility to participate in 401(k) plan once vested
Business casual (no shorts, no leggings)
Performance based bonuses
Car allowance for any errands you may run on behalf of the business
Reliable transportation will be necessary.
Congratulations!! You made it this far, so you must still be interested. The job can/will be stressful at times, but it will also have a lot of chill moments. Youll have the privilege of working with some really awesome coworkers and customers. If youre looking for a place where you can take pride in your work, make some good friends, and have the occasional good story to tell once you get home, this may just be the place for you.
