Easter Seals Jobs

Description

Our client, a dynamic and rapidly growing company in the biotech sector, is seeking a proactive and highly organized Jr. Administrative Assistant/Office Manager to join their team. This role is crucial for ensuring the smooth operation of the office and supporting the overall efficiency and productivity of the team.

Responsibilities:

• Serve as the first point of contact for visitors, managing front desk activities, and ensuring a welcoming atmosphere. Answer and direct phone calls and emails with professionalism and courtesy.

• Maintain office supplies and inventory, ensuring that the office is well-stocked and organized. Manage relationships with office vendors, service providers, and landlord, ensuring all office operations run smoothly.

• Schedule and coordinate meetings, appointments, and travel arrangements for staff members. Prepare meeting agendas, take minutes, and follow up on action items.

• Assist in the preparation, editing, and formatting of reports, presentations, and correspondence. Ensure that all documents are filed and organized appropriately, maintaining both electronic and physical files.

• Organize and coordinate office events, including team meetings, client visits, and company celebrations. Handle logistics, catering, and other event-related tasks.

• Provide administrative support to various departments as needed. This may include data entry, expense report processing, and other clerical duties.

• Handle confidential and sensitive information with the utmost discretion and integrity.

• Identify opportunities to improve office procedures and contribute to the development of more efficient workflows.

  Requirements

Qualifications:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.

• 1-2 years of administrative experience in a professional office setting.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with office management software and tools is a plus.

• Strong organizational and multitasking abilities. Ability to prioritize tasks and manage time effectively.

• Excellent verbal and written communication skills. Strong interpersonal abilities to interact effectively with staff, clients, and visitors.

• Meticulous attention to detail and a high degree of accuracy in work.

• Proactive and resourceful approach to problem-solving. Ability to handle unexpected challenges with composure.

• A collaborative team player with a positive attitude and a willingness to assist others.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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