Job Information
Oshman Family JCC Z3 Administrative Assistant in Palo Alto, California
What do benefits, membership to a state-of-the-art fitness center, up to 20 paid holidays, PTO and working at the JCC have in common? Read below to find out!
Pay Range: $25-$27/hour
The Place: The Oshman Family Jewish Community Center (OFJCC) is an exciting and innovative non-profit organization in the heart of Silicon Valley. We create fun, meaningful, inclusive and joyful experiences through educational, social, cultural, spiritual, fitness and wellness programs. Join us! Year-round positions available!
The Job: Are you an administrative professional who wants to connect with the community? If so, this might be the role for you! As the Administrative Assistant for Z3 you will provide administrative and program support for the Z3 Department. This includes implementing administrative systems, procedures, and policies and monitoring administrative projects. In addition, you will assist in all aspects of programs initiated by the department, including booking speakers, participant registration, travel, data tracking, and communication. You must be available to work some nights or weekends when needed.
About the Z3 Project
The Z3 Project aims to foster a thriving Jewish future through the enhancement of Jewish identity and peoplehood, emphasizing a strong relationship between Diaspora Jewry and Israel. Launched in 2015, Z3 has created a platform within Jewish Community Centers (JCCs) across North America for dynamic debates and discussions on Zionism, Israel, and Jewish life. The project responds to contemporary challenges by promoting innovative paradigms for understanding Jewish identity and community. The Z3 Project utilizes a three-pronged strategy: the Z3 Institute for Jewish Priorities to nurture thought leaders, the Z3 Conference to engage the community, and Leadership Labs to train leaders. These efforts are supported by a robust media strategy to ensure widespread impact and engagement.
The Perks:
Medical, dental, vision insurance
Paid holidays and paid time off
403(b) retirement
Free membership at our award-winning fitness center
Unlimited access to our new R&R room - with a focus on Recovery
Reimbursement for continuing education certification and conference fees
Employee discount program
OFJCC swag
Fun, motivating workplace
Free Coffee!!
Benefits exceptions apply, based on # hours worked per week
The Core Duties:
Perform day to day administrative operations including but not limited to, general administrative tasks such as drafting documents, sending out mail and emails, data collection and entry, phone calls and heavy calendar management.
Handle all logistics for booking speakers to include travel, hotel and payments.
Assist with meeting logistics as assigned. This includes room bookings, catering needs, preparing event materials, invitations and tracking event attendance. Respond to requests quickly and professionally.
Assist with curating various social media channels and Z3 website.
The Essentials:
2-3 years of administrative experience
Extremely organized and detailed oriented
Excellent project management skills and the ability to manage complex timelines and multiple projects.
Excellent communication and interpersonal skills. Ability to communicate information clearly in English (written & oral)
Exceptional customer service skills with the ability to cultivate partnerships.
Ability to problem-solve and work under pressure and time constraints
Ability and desire to work independently and as a team member with the community and other employees
Outstanding knowledge Microsoft Office Suite especially Excel, Word, PowerPoint and Outlook as well as Google Suite
Ability to interact with a broad spectrum of customers and business partners
Flexible in a fast-paced setting with competing and ever-changing tasks and calm under pressure
Ability to work nights and weekends when needed
Positive, upbeat and enthusiastic about working in a non-profit environment
Hebrew language skills a plus but not required
Visit www.paloaltojcc.org for more
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