Easter Seals Jobs

Description

A prestigious AM Law 100 law firm located in the heart of Palo Alto, California. We are seeking a highly organized and detail-oriented Office Manager to join our team and play a vital role in ensuring the smooth operation of our Palo Alto office.

Responsibilities

• Finance & Accounting:

• Oversee daily accounting functions for the Palo Alto office.

• Assist with budget preparation and monitoring in collaboration with the Director of Administration.

• Approve non-client invoices for office operations.

• Ensure timely completion of time entries and pro formas.

• Firmwide Support:

• Implement and maintain efficient administrative systems and processes.

• Manage office technology and ensure smooth operation of all software programs.

• Oversee vendor relations and negotiate service contracts.

• Facilitate communication and collaboration between departments.

• Facilities Management:

• Oversee the maintenance and upkeep of the office space.

• Manage furniture and equipment inventory.

• Coordinate office moves and renovations.

• Ensure a safe and comfortable work environment for all employees.

• Regional Management:

• Supervise and lead a team of administrative professionals.

• Delegate tasks and provide ongoing coaching and development.

• Address employee concerns and maintain a positive work environment.

• Supervisory:

• Conduct performance reviews and implement disciplinary actions when necessary.

• Ensure adherence to firm policies and procedures.

• Foster a culture of professionalism and teamwork.

• Client Relations:

• Provide exceptional administrative support to attorneys and clients.

• Manage attorney calendars and schedules.

• Coordinate client meetings and travel arrangements.

• Handle client inquiries in a professional and courteous manner.

  Requirements

Qualifications

• MUST HAVE experience working for a large law firm.

• Minimum of 5 years of leadership experience in office management within a global law firm setting.

• Proven track record of success in streamlining administrative processes and improving operational efficiency.

• Strong understanding of legal billing and accounting principles.

• Proficiency in Microsoft Office Suite and legal practice management software.

• Excellent communication, interpersonal, and organizational skills.

• Ability to prioritize tasks, manage multiple deadlines, and work effectively under pressure.

• Meticulous attention to detail and a commitment to accuracy.

• Professional demeanor and ability to represent the firm in a positive light.

Work Environment

This is a fully on-site position requiring work from our Palo Alto office five days per week.

Target salary range of this role is $160,000 - $240,000, in addition to bonus eligibility and a comprehensive benefit package. Salary determinations are made based on relevant skills, experience, and education level of the candidate.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .