Job Information
MIAMI UNIVERSITY Administrative Assistant in Oxford, Ohio
Job Description Summary
Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of the business functions of University Advancement Development Office.
Job Description
Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of the business functions of University Advancement Development Office.
Miami University recognizes that technology enables us to find new ways of providing first class service and workplace flexibility. This position is approved for remote work on a hybrid basis, following a successful period of six (6) months of employment. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.
In alignment with Miami University's statement on Diversity and Inclusion, University Advancement is committed to and fully embraces the philosophy and belief that a diverse community is among an institution's greatest strengths. The Division of University Advancement is committed to creating an inclusive work environment where all people feel safe, valued, and respected. To view our full statement including our specific commitments, please visit our website: miamialum.org/DEI_statement.
Job Duties:
- Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
- Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
- Assists University staff, faculty, and students; answers inquiries and provides information.
- Answers department phone line and sorts mail.
- Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
- May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments and maintaining an inventory of supplies.
- May assist with onboarding of new staff members.
- Processes travel reimbursements and expense reports.
- Corresponds with constituents and enters contact data.
Event planning and event set up.
Minimum Qualifications:
Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.
Preferred Qualifications:
- Professional business experience and office management.
- Familiarity with Banner Finance and/or Advancement modules; experience using BI.
- Experience handling budget adjustments, journal entries, travel reimbursements.
Familiarity with University accounting and purchasing procedures and guidelines.
Preferred Knowledge, Skills, and Abilities:
Ability to multitask and prioritize.
Special Instructions (if applicable)
To be considered for this position please upload a resume and cover letter.
