Easter Seals Jobs

Office Administrator

CAPE COD OFFICES

Description

The Office Administrator is responsible for the general administration of three real estate sales offices. In addition to supporting the Brokerage Manager and assisting the agents, the Office Administrator position affects almost every aspect of the daily operations of the brokerages.

Work location

This position is primarily based in our Osterville office with occasional travel to Falmouth and Sandwich offices as needed.

Essential duties and responsibilities:

Closings and Commissions : Create and maintain property sale files, prepare closing packets, and process commission payments.

Escrow Management: Maintain escrow bank accounts, facilitate electronic payments and wire transfers, deposit escrow funds, generate closing checks, and assist with bank account reconciliation.

Accounting: Process A/P, code and submit vendor invoices for payment. Process A/R, submit agent billing as needed. Monitor agent account balances.

Facilities: Oversee maintenance and repair of facilities, office equipment, and furniture. Assist Brokerage Manager with facility improvements. Serve as liaison between local offices and IT department on network matters and equipment inventory.

Referral Coordination: facilitate incoming and outgoing client referrals, maintain referral data in company referral system, and locate referral partners for agents

Onboarding: gather data, submit onboarding forms to corporate and MLS contacts, order agent deliverables, conduct financial orientation for new agents. Assist with new employee onboarding and training.

Brokerage Manager Assistance: generate data reports in company reporting system as needed. Assist in monitoring and updating monthly marketing budget. Monitor compliance of agent Independent Contractor Agreements and annual agent reviews.

Work Processes : Review office workflow, re-evaluate administrative tasks and make recommendations to Brokerage Manager as needed.

Special Events: Assist, with other staff members, in community events, holiday parties, trainings and office meetings

Other duties as assigned by Brokerage Manager.

Sotheby's International Realty® (https://www.sothebysrealty.com/eng) is one of the world’s most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby’s auction house. Sotheby’s International Realty is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (http://www.anywhere.re/)  (NYSE: HOUS) is on a mission to empower everyone’s next move. Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate (https://www.bhgre.com/) , Century 21® (https://www.century21.com/) , Coldwell Banker® (https://www.coldwellbanker.com/) , Coldwell Banker Commercial® (https://www.cbcworldwide.com/) , Corcoran® (https://www.corcoran.com/) , ERA® (https://www.era.com/) , and Sotheby's International Realty® (https://www.sothebysrealty.com/eng)

The Anywhere portfolio includes franchise and brokerage operations as well as national title, settlement, and relocation companies and nationally scaled mortgage origination and underwriting joint ventures.  Supporting approximately 1.5 million home transactions in 2021, Anywhere is focused on simplifying, digitizing and integrating the real estate transaction for all consumers, no matter where they may be in their home buying and selling journey.  With innovative products and technology, Anywhere fuels the productivity of its approximately 196,200 independent sales agents in the US and approximately 136,400 independent sales agents in 118 other countries and territories.

At Anywhere Real Estate, diversity fuels success – for our company, for our employees, and for our industry. We strive to be a top destination for diverse talent, committed to creating a culture of belonging that empowers everyone’s next move. We pursue talent – strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value diversity – respecting backgrounds, cultures, perspectives, and beliefs. We develop our diverse talent base – through increasing representation in executive key leadership roles with actions including mentorship programs and partnerships with real estate associations that promote diversity and inclusion. Read more about our company’s diversity, equity, and inclusion efforts in our annual Corporate Social Responsibility Report (https://assets.website-files.com/633f08923c4c519693723aa5/63f7690462db639dcd8b18de_Anywhere%20CSR%20Report%202022.pdf) .

You’ll find our commitment to diversity reflected in our achievements:

• Recognized as one of the World’s Most Ethical Companies since 2011.

• Anywhere has also been designated a Great Place to Work since 2019.

• Recognized by Fortune as one of America’s Most Innovative Companies.

• Honored by Forbes as one of the World’s Best Employers for Diversity and Top Female Friendly Companies.

With a diverse employee population, we know we will succeed together and move real estate to what’s next. We hope you’ll join us.

EEO Statement: EOE AA M/F/Vet/Disability