Job Information
Bryant & Stratton Administrative Assistant - Instruction Team in Orchard Park, New York
Description
Position Title: Administrative Assistant - Instruction Team
Position Status : Non Exempt
Work Hours: Full-time (40+ hours)
Reports To : Dean of Instruction
Location : Online Education Campus, Orchard Park, NY
Position Summary :
The primary focus of this position is to support all functions and activities of the Instruction Department.
Responsibilities :
Updating Faculty Credentialing Database
Scanning New Faculty Candidate Transcripts
Pulling resumes from UltiPro for adjunct recruiting every session
Monitor the Faculty Report email for final gradebooks, incompletes, and grade changes, and job responsibilities
Create and maintain One Note files on faculty
Collect new hire paperwork and forward on to HR
Verify faculty meeting attendance (9 a year)
Keep updated Management listing spreadsheet, emergency contact list, etc
Run seat analysis daily
Responsible for faculty pay agreements and master pay spreadsheet
Compile Student Survey data from VOVICCI database and send out to faculty
Compile validation of booklist verification every session
Send out certificates after completion of Workshops for faculty onboarding and development
Run reports from banner: Grades not processed, grades distribution report, and mythic reports
Collect and organize Student Learning Outcome Material for annual review at systems
Build from mythics every session course schedule
Reset faculty passwords in banner
Send out session communications: upload intro documents, when grades are due, etc
Create separation of employment documentation
ADA for projects and copyright research
Other duties as assigned
Competencies:
Possesses strong verbal and written communication skills
Has the ability to multi task and effectively organize while working in a fast paced working environment
Excels in working independently and in a team environment
Demonstrates the ability to make sound judgments, can identify problems and solutions and is flexible to changing processes
Has the ability to learn and use new and existing technology including SCT Banner data entry and updates, import and analyze data with Microsoft Excel and mail merge and correspondence with Microsoft Word.
Qualifications :
Minimum of 2-3 years office experience (Experience in higher education a plus)
Familiar with Microsoft Office products.
Eligible to work in the US
Physical Demands and Work Environment :
Position requires standing or sitting in a stationary position as well as the occasional need to lift, carry, push, and/or move objects up to 10 pounds.
Position also requires the use of computer technology/equipment.
Position requires the ability to hear conversations and receive information in person and over the telephone.
Position requires the ability to convey detailed and important instructions or ideas accurately, loudly, or quickly.
Background Check or Licensing Requirements :
This position requires the successful completion of a criminal background check.
SALARY:
$38,000 ($18.27 per hour)
This position is eligible for overtime.
Please note that the compensation information is a good faith estimate of the base pay for this position. Information about the total compensation package for this position will be provided during the interview process.
All qualified applicants will receive consideration for employment without regard to age, race, ethnicity, national origin, color, religion, disability, marital status, veteran status, sex/gender (including pregnancy or pregnancy related conditions), sexual orientation, gender identity (including transgender status) or any other legally protected characteristics (“protected characteristics”). Bryant & Stratton College is an Equal Opportunity Employer.
Qualifications
Education
Required
- Associates or better
