Job Information
SUNY Oneonta Office Assistant 1 (Keyboarding) (New York Helps) in Oneonta, New York
Location: Oneonta, NY Category: Maintenance, Clerical and Other Posted On: Wed Feb 12 2025 Job Description:
TITLE: Office Assistant 1 (Keyboarding) - NY HELPS
LOCATION: Africana and Latinx Studies
UNIT: CSEA Administrative
CLASS: Competitive*
HELPS CLASS: Non-Competitive
SALARY: Grade 6 - $35,177
DATE POSTED: 2/12/2025
POST UNTIL: 2/26/2025
Department Description:
Founded in 1970, the Africana and Latinx Studies Department (ALS) integrates and maintains the intersections of Black and Latinx Studies. We have remained steadfast in our concern for justice and community, upon which the fields were founded. The ALS Department focuses on issues facing people of color nationally and on a global scale, including liberty, poverty, environmental racism, policing, surveillance, gender, violence, access such as to education, and more.
The ALS program incorporates new scholarship including topics from critical race studies, social theory, cultural studies, gender-sexuality studies, borderlands, and political economy into its courses. We offer a Major - Africana and Latinx Studies; and three Minors - Africana and Latinx Studies, Urban Studies, and Social Justice. Our engagements include projects on-and-off campus, local and global initiatives such as refugee & asylum assistance, consultancy with democracy & governance organizations, the union movement, LGBTQ advocacy, immigrant rights, peace work, class, and sex-gender advancement.
The Department has a strong history of excellence in teaching, service - including faculty-student mentoring, and continued contact with alumni. To learn more about the University and the Department, please visit https://suny.oneonta.edu/ or www.oneonta.edu/academics/africlat/.
Job Description:
This role supports the Department Chair interacting frequently with faculty, student traffic, the public, and college departments. Office Assistant 1 (Keyboarding) will be expected to:
Organization and Management: Manage department records, files, and reports; maintain calendar, arrange meetings, organize workflow, set priorities, meet deadlines, compile data and information, answer phones and requests.
Campus and Community Liaison: Interact with public, department offices, chairs, faculty, students, administrative and support personnel face to face, by phone, email, teams, or other institutionally mandated form.
Document and Word Processing: Will include paperwork related to scheduling, course descriptions, book orders, annual reports, and other related tasks. Will help students and faculty particularly with paperwork relating to the Registrar's office. Occasionally, may be requested to assist with formal preparation of materials such as reports, exams, correspondence, memoranda, grant proposals, student evaluations and comments, term contract renewal, tenure, promotion, official faculty travel, and monographs using word processing. Is to maintain certain departmental computerized files.
Schedule of Classes: Upload the departmental schedule of classes, as prepared collaboratively with Chair to Banner. Create scheduling spreadsheets and tables as needed. Use Banner and Argos frequently to, among other things, input placement/proficiency scores, input department schedules, and obtain student information as necessary for the advisement of students and the operation of the department.
Departmental Website: Maintain and update Program websites. Weekly review of websites for items that need to be updated is necessary.
Departmental Budget: Assist the Chair with keeping track of program expenditures.
Conduct Annual Equipment Inventory: Once per year, account for all inventoried equipment.
Collecting and Analyzing Data: Access data and assist with preparation determining student eligibility for recognition and awards such as Academic Achievement Award, Best and Brightest, Watkins Scholar, and other various scholarships. Accessing information for maintenance of student files. Update Departmental Information for Campus Directory. Maintain and update Enrollment Figures. Will Keep department files and information up-to-date, organized, and secure; this includes student and faculty files, course syllabi, faculty office hours, course changes and proposals, curriculum sheets, assessment records, annual reports, and so on.
Office Supplies Management: Replenish office supplies as needed. Request maintenance on equipment as necessary including toner for printers and copiers. Order equipment for faculty and department as needed. Keep the supply cabinet organized and stocked, consulting with department chair about expenditures.
Distribution of Mail and information: Receive and distribute postal mail deliveries to department faculty. Establish fliers, distribute fliers, display cases, display boards, manage departmental list serves as needed, and help with logistics for departmental scholarly activities such as Searches, the Ralph Watkins Scholarly Series, Latinx Heritage Month, Black History Month, and Kente. Will use Campus Connection and EMS to reserve space for meetings; coordinate and advertise event.
Job Requirements:
Competitive Qualifications:
The successful candidate must be reachable on the full-time, permanent Civil Service list for Office Assistant 1 (Keyboarding), have held the permanent title of Office Assistant 1 (Keyboarding) in the past or be eligible to transfer into the title.
Non-Competitive Qualifications:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, candidates must meet the open- competitive minimum qualifications for this position.
There are no minimum education or experience requirements for this position. However, prior to appointment, candidates will be required to pass a keyboarding
test that demonstrates ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy.
Preferred Qualifications:
Experience with Microsoft Suite
Customer Service experience
Experience working with diverse populations, especially including of diverse cultures and gender identities
Additional Information:
This is a full-time, permanent position.
Employees who believe they are eligible to apply for this position under applicable Civil Service Laws and who are interested in applying for consideration for appointment to this position are required to file an appropriate notice of such interest by 2/26/2025.
*For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the NYS Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
SUNY Oneonta values a diverse university community. Please visit our website on diversity at: https://suny.oneonta.edu/diversity. Moreover, the University is an Equal Opportunity/Affirmative Action employer. Women, persons of color, persons with disabilities, and protected veterans are encouraged to apply. "At SUNY Oneonta, we believe that diversity is an asset and a source of strength that energizes our collective growth and innovation." - President Alberto Cardelle."
