Job Information
Hartwick College Administrative Assistant for Academic Affairs in Oneonta, New York
August 1, 2024
Title: Administrative Assistant for Academic Affairs
OAA is an exciting office whose work lies at the heart of the institution's mission. Reporting to the Vice President for Academic Affairs and Provost, the office supports the faculty and students and is positioned to see the impact of the work of this office on Hartwick students. Working in this office is particularly rewarding as the office works with students from their arrival on campus to celebrating their achievements and graduation.
Description: Under the supervision of the Executive Assistant to the Vice President for Academic Affairs & Provost, the Administrative Assistant serves as the receptionist for the Office of Academic Affairs, and scheduler for the Vice President for Academic Affairs & Provost.
Responsibilities:
Serve as reception for the Office of Academic Affairs including answering phones and general inquiries, welcoming guests and visitors, etc.
Scheduler for the Vice President for Academic Affairs and Provost
Lead on Academic Affairs Weekly Updates, an essential communication tool for the large Academic Affairs team
Collaborate with the Assistant Dean of the Faculty with Letters of Appointment and Awards
Support the Assistant Dean of Academic Affairs/Registrar on special projects
Support Assistant Vice President of Academic Affairs with Summer Academic Planning and Programming
Coordinate and/or collaborate on events for the Division of Academic Affairs – open houses, retreats, etc.
Serve as the Liaison with the Office of Campus Vibrancy
Update office web pages as needed
Data entry
Participate in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
Expected to comply with all applicable College, Federal, State, local and associational laws, rules and regulations
As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus
Performs other job-related duties as assigned
Qualifications: An Associate’s degree or higher from an accredited college or university is preferred, with two or more years’ experience in an office setting, preferably in an educational institution.
Ability to multitask in a fast-paced environment
Capability to work on-campus or remotely, with access to telephone and reliable high-speed internet for the latter contingency
Ability to maintain confidentiality of faculty, student and staff records and communications
The College strongly recommends that all employees are fully vaccinated against COVID-19 (full course of primary vaccination plus at least one dose of a booster).
Pay range: $17.00 - $18.00
An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”
Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.
Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.
Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply.
Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.
Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.
All applicants are asked to submit the following materials with their online applications:
A cover letter;
A resume;
A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).
Review of applications will continue until the position is filled.
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