Job Information
Catholic Health Initiatives Executive Assistant in Omaha, Nebraska
Overview
From primary to specialty care as well as walk-in and virtual services CHI Health Clinic delivers more options and better access so you can spend time on what matters: being healthy. We offer more than 20 specialties and 100 convenient locations; with some clinics offering extended hours.
Provides high-level administrative support services to Executive Leadership Team at the Division level scope or Hospital President. Exercises discretion and independent judgment while performing key job responsibilities. This position is assigned to provide direct administrative support for a leader, a group of leaders and/or department(s). Indirect support may be provided for others based on departmental business need
Responsibilities
Executive Assistant
CHI Health McAuley Center - 128th Dodge
Completes standard administrative processes such as mail processing, filing, faxing, scanning, copying, collating and organizing as needed; may delegate or outsource these functions to others if resources are available.Takes independent action to meet critical business objectives. Sets and monitors own objectives and standards. Is known as a self-starter.
Anticipates business needs, plans and organizes work in support, or on behalf, of leader(s).
Proactively and independently manages, analyzes (as needed) and coordinates calendars and itineraries for leader(s) supported.
Creates and edits documents, spreadsheets, presentations and organizational charts; additionally, is able to develop complex documents, spreadsheets and presentations independently on behalf of the leader(s) supported as needed.
Coordinates travel arrangements, including complex travel itineraries for leaders supported utilizing standard processes and resources.
Runs and distributes standard reports; creates custom reports and/or analyzes reports as needed.
Independently plans, coordinates and supports meetings and conferences.
With minimal direction, drafts, edits and distributes internal and external communications on behalf of leaders.Proofreads and edits others’ communications before distribution.Administers distribution lists.
Submits and codes invoices and expense reports; assists with routing to the appropriate queues for leader approval; approves invoices according to predetermined guidelines.
Collects and compiles data in preparation for budget process; may be asked to prepare reports in support of leader’s budget responsibilities.
Processes and files department contracts and agreements; previews and monitors contracts for changes and/or action.
Other duties as assigned by leader and organization.
Qualifications
High School or Equivalent
Pay Range
$21.80 - $31.62 /hour
We are an equal opportunity/affirmative action employer.
