Job Information
Washington State Patrol Program Coordinator - Plan Review Section in Olympia, Washington
About the Position: The Program Coordinator provides administrative, clerical and technical support to the program manager and assigned section staff in respect to the nursing home, hospital and ambulatory surgical center inspection programs. The position initiates action to ensure work unit and/or office goals and required timelines are met. Ensures completion of contract billings of assigned inspections (Childcare, Group Homes and other contracts); data entry of inspections and filing/maintenance of records. Frequently makes contact and works with the Department of Social and Health Services, the Department of Children, Youth and Families, the Department of Health and the US Center for Medicaid and Medicare. Services to ensure federal regulations, state regulations, and contractual obligations are met. The position assists with scheduling and tracking of Assisted Living & Group Homes, Childcare centers, and other inspections as assigned.
This position requires special knowledge of federal and state regulations, rules, policies, procedures and processes pertaining to the assigned programs. It monitors program status and takes action to ensure required timelines and regulations are met.
This position works with (10) field staff, (2) program managers and members of DOH, DCYF, DSHS and CMS. About the Division:
The Prevention Division is active in providing a variety of Fire Protection services including fire inspections on licensed care facilities, plan review of schools, data collection, analysis, licensing, and certification of the fire sprinkler, fireworks, and cigarette industries to both public and private sectors.
About the Agency: The WSP actively supports Diversity, Equity, Inclusion *in the workplace, and is an *Equal Opportunity Employer.* *The WSP strives to create and foster an inclusive culture inspiring everyone to be their authentic selves, speak openly, and be courageous. The WSP continues to focus on equitable hiring, training, and promotional practices and policies through innovative recruitment and retention solutions. Partnering with our communities helps the WSP provide the best in public safety services now and into the future.
Duties
Responsibilities:
Monitors the timelines and complex processing requirements for nursing homes, intermediate care facilities, hospitals, ambulatory surgical centers, childcare centers, assisted living facilities, group homes, residential treatment facilities and other facilities fire and life safety inspections as assigned.
Serves as a staff expert regarding the administrative processes of the nursing home and hospital inspection/survey programs.
Provides training and guidance to field staff and healthcare facilities on inspection timelines and the documentation component of nursing home and hospital federal certification as it relates to fire and life safety.
Designated lead worker in tracking spreadsheets and calendars, creating reports for workloads, trends, citations, fire reports, training, and other data.
Coordinates and directs compilation of reports of other staff within the division to ensure timelines are met for SAF presentations and completes billings of contracts for work completed by staff.
Serve as the designated lead and the agency liaison with DSHS in regard to inquiries, operations, updates, and maintenance of the ASPEN database.
Serve as the designated lead in providing general clerical support functions to the assigned programs.
Assigns, instructs and checks the work of other staff within the division. Coordinates office operations as they relate to cont
