Easter Seals Jobs

Description We are offering a contract to hire employment opportunity for an Administrative Assistant in the Construction/Contractor industry. Based in Ocean, New Jersey, the ideal candidate will be responsible for managing administrative tasks, assisting the Project Manager, and ensuring smooth operation of departmental projects.

Responsibilities:

• Facilitate internal and external project communication and maintain accurate project status records and activities.

• Act as the primary point of contact, communicating and following up with general contractors, vendors, and subcontractors.

• Coordinate project schedules and payroll information.

• Create and maintain comprehensive project documentation, plans, and reports.

• Manage the filing of permits.

• Oversee the submittals/material release process.

• Handle requests for information (RFIs).

• Manage change orders.

• Oversee job start-ups.

• Handle subcontractor contracts and purchase orders.

• Send out Certificates of Insurance (COI) and W-9 forms.

• Administer T& M contract billing.

• Assist with bids, quote numbers, setup, and distribution.

• Type and email proposals as needed.

• Assist the department in day-to-day operation and organization. Requirements • Demonstrated experience in the construction or contractor industry

• Proficient in answering inbound calls and managing email correspondence

• Familiarity with administrative assistance tasks and procedures

• Ability to efficiently coordinate projects and meet deadlines

• Skilled in Microsoft Excel and Microsoft Outlook

• Knowledge of construction processes and industry standards

• Excellent communication and interpersonal skills

• Strong organizational skills and ability to multitask

• Ability to work independently and as part of a team

• High attention to detail and problem-solving skills

• Proven record of reliability and responsibility.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .