Job Information
MyFlorida ADMINISTRATIVE ASSISTANT I - 60047173 in OCALA, Florida
ADMINISTRATIVE ASSISTANT I - 60047173
Date: Jan 16, 2025
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 844745
Agency: Children and Families
Working Title: ADMINISTRATIVE ASSISTANT I - 60047173
Pay Plan: Career Service
Position Number: 60047173
Salary: $33,760.00
Posting Closing Date: 01/20/2025
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Salary will be position minimum or 10% promotion increase whichever is higher.
If you have a desire to use your talent and skills to assist staff and customers alike, the ESS Program invites you to apply to become an essential member of our team. The selected individual will be supporting the ESS Program Office and the ESS Director.
The Core Competencies of the Department of Children and Families include a strong emphasis in retaining a world class workforce including the wellbeing of all employees.
POSITION DESCRIPTION (Duties and Responsibilities):
This position performs a variety of complex office administrative support functions requiring independent judgment, research, collection of information/data, preparation and maintenance of reports, and maintains the confidentiality of sensitive information. Initiates special projects and provides guidance to the administration to ensure deadlines are met and or targets are achieved. Provides direction and guidance to all administrative support located in each Administrative Unit within the Region
Administrative - Schedules and coordinates meetings for the Operations and Program Manager and the Program Management Director. Prepares correspondence, reports, memorandums, documents/records staff meeting minutes, and other materials for dissemination. Prepares, and submits travel requests and reimbursements. Prepares and submits required security forms to obtain systems access for staff within the administration as directed. Coordinates teleworking and network installations for the administration.
Building Functions - Assists in coordinating with General Services, Information Technology, and or vendors as outlined in the Children and Families Operating Procedure (CFPO) 70-14. Tracks and manages equipment contracts, completes change orders, and maintains meter readings, and maintains inventory of equipment and supplies. Prepares and processes purchase requisitions and invoices through Florida Accounting Information Resource (FLAIR) and My Florida Market Place (MFMP). Assists with the safety coordination and emergency operations planning according to the Emergency Operations Plan.
Personnel - Prepares and processes human resource actions as directed by the Operations and Program Manager and the Program Management Director in accordance with the State Personnel Rules and Department policies and operating procedures. Provides documents and other related material as it pertains to all human resource actions. Assists with the hiring process by advertising position vacancies and assembling the hiring packets. Assists with and tracks the scheduled performance evaluations within the Administration Unit and serves as a human resource liaison. Maintains employee working files for the Administration Unit.
Reports - Develops and maintains tracking systems to ensure completion of assignments. Compiles information and prepares reports for the Operations and Program Manager and the Program Management Director’s review.
Customer Service - Handles customer complaints and Department referrals/trackers; routes and or assigns to appropriate area for proper assistance, tracks, and follows up to ensure resolution. Keeps management fully informed of activities, pertinent issues, upcoming events, and potential problems; notifies Client Relations Coordinator when appropriate.
Participates in required training, meetings and conferences, and other duties as assigned.
Minimum Requirements:
High School Diploma
Preferred Qualifications:
Two years of related administrative or clerical experience is preferred.
The position will be in Ocala, Marion County.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Knowledge of the methods of data collection.
Knowledge of office equipment and computer software.
Knowledge of sentence structure and correct grammar.
Knowledge of the principles and techniques of effective communication.
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.
Ability to prepare correspondence and administrative reports.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to utilize problem-solving techniques.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to work independently.
Ability to establish and maintain effective working relationships with others.
It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS:
Valid Florida Driver’s License
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
OCALA, FL, US, 34474 OCALA, FL, US, 32674 OCALA, FL, US, 34475 OCALA, FL, US, 33474 OCALA, FL, US, 34472 OCALA, FL, US, 34471 OCALA, FL, US, 34473 OCALA, FL, US, 34470 OCALA, FL, US, 34482 OCALA, FL, US, 34479 OCALA, FL, US, 34478
Nearest Major Market:Ocala
