Easter Seals Jobs

Description

We are seeking a Legal Administrative Assistant to join a boutique law firm in Oakland, CA on a contract-to-hire basis. This role is ideal for candidates with strong legal administrative experience who are looking to support attorneys and manage day-to-day office functions in a dynamic legal environment. The ideal candidate will have experience with legal filings, document preparation, and general office management, with the ability to balance legal support duties with broader administrative responsibilities.

Responsibilities:

• Attorney Support: Provide comprehensive administrative support to attorneys, including managing calendars, scheduling meetings, and coordinating client communications.

• Legal Document Preparation: Prepare, format, and proofread legal documents such as pleadings, motions, and correspondence. Ensure all documents meet court formatting standards and are filed correctly.

• E-Filing: Perform electronic filing of legal documents in both state and federal courts, ensuring timely and accurate submissions.

• Billing & Invoicing: Manage and track the filing of invoices, assist with the legal billing process, and maintain financial records.

• Administrative Duties: Answer phones, handle mail, and manage office supplies. Assist in coordinating office operations and handling general office tasks as needed.

• Meeting Coordination: Organize and schedule meetings, mediations, and other firm-related events. Handle logistical arrangements for internal and external meetings.

• Office Management: Assist in the day-to-day management of office functions, ensuring the smooth operation of office services and maintaining office supplies.

  Requirements

Qualifications:

• 2-5+ years of legal administrative or legal secretary experience in a law firm or legal department.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) with strong word processing and document formatting skills. Experience with e-filing systems is preferred.

• Familiarity with legal procedures, including document formatting, court filings, and case management. Experience in preparing and filing legal pleadings is preferred.

• Strong organizational abilities, with attention to detail and the capacity to manage multiple tasks and deadlines.

• Excellent verbal and written communication skills, with a professional demeanor in client and attorney interactions.

• Ability to work 3-4 days on-site in Oakland

This is a contract-to-hire opportunity with the potential for long-term employment. If you thrive in a high-volume, fast-paced environment and are looking to join a dynamic team, we encourage you to apply.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .