Easter Seals Jobs

Description

POSITION SUMMARY:

Primarily responsible for the administration and processing of payroll in a timely and accurate manner, in compliance with State and Federal regulations. Maintains and supports the most efficient and effective use of the Bank’s HR Information System (HRIS).

RESPONSIBILITIES (ESSENTIAL):

• Administer the payroll systems and processes, including related time-keeping systems and related reporting.

o Review payroll source data and reports for accuracy, completeness, and adherence to DOL regulations and bank policies;

o Compile, calculate, and process payroll data such as new hires, promotions, terminations, pay differentials, retro/manual pays, overtime, employee tax deductions garnishments, paid time off, and benefit deductions;

o Manage the accurate data flow between the payroll database and payroll general ledgers; and

o Administer quarterly and year-end payroll processes.

• Ensure compliance with all applicable state and federal wage and hour laws.

• Ensures compliance with all state and federal taxation requirements.

• Responsible for a variety of reconciliations processes on a monthly, quarterly, and year-end basis.

• Assist in the maintenance of the HRIS, including data accuracy, implementation of system upgrades and enhancements, and serving as a contact with vendor

o Research and resolve HRIS-related problems, unexpected results or process flaws; recommend solutions or alternate methods to meet requirements.

• Respond to inquiries concerning employees’, payroll deductions, leave accruals, hours, wage garnishments and other related topics; assist with resolution of related problems; troubleshoot errors and assists supervisors with technical matters.

• Write, maintain and support a variety of reports utilizing appropriate reporting tools. Assist in development of standard reports for ongoing HR business needs; manage data integrity in systems by running queries and analyzing data on a regular basis.

• Recommend process/customer service improvements, innovative solutions, policy changes and/or variations from established policy relative to payroll and other HR initiatives. Participate in, and sometimes lead, various HR projects and initiatives, especially those involving the HRIS.

• Participate in the administration of benefit enrollment including new hire, newly eligible, and annual open enrollment processes; Assuring benefit election information is accurately reflected in the HRIS, payroll deductions, and effectively disseminated to appropriate benefit vendors.

• Process Directors’ pay on a quarterly basis; Process special payrolls as necessary.

• Assist in the maintenance of procedure manuals.

• Serve as a backup for benefits administration and other HR functions as requested.

• Adhere to regulatory requirements, such as Anti-Money Laundering and Bank Secrecy Act.

• Comprehend and adhere to federal banking regulations in accordance with BHBT policies and procedures.

REQUIRED EDUCATION & EXPERIENCE:

• Two or more years of multi-state payroll processing experience required, preferably at a publically traded organization.

• Certified Payroll Professional (CPP) designation and/or an Associate’s degree in related field preferred but will consider candidates with additional experience.

• Meaningful experience with HR Information Systems (HRIS)is required; experience with UKG products is helpful but not required.

• Strong understanding of HR processes, data and best practices including payroll laws and calculations, year-end requirements, etc.

• Experience with 401(k), workers compensation, leave administration, and benefit administration is helpful.

• Knowledge of and ability to apply Federal and State employment regulations.

• Thorough knowledge of MS Excel and Word.

• Effective organizational and interpersonal skills, including written and verbal communication skills.

• Resolution-focused.

• Strong accuracy and attention to detail.

• Ability and willingness to:

o Adhere to Federal and State employment regulations, and BHBT Bank policies, guidelines and best practices;

o Manage priorities and workflow;

o Maintain a high degree of professionalism, ethical conduct, discretion and confidentiality;

o Work independently and as part of a team; and

o Effectively handle multiple projects, set priorities and meet deadlines.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

These are requirements for an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

• Physical Demands: This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.

• Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

SCHEDULE EXPECTATIONS:

This position is full-time, Monday through Friday with regular hours from 8:00 am to 5:00 pm.

REQUIRED TRAVEL:

There may be occasional travel for work related functions, meetings, and employee meetings.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)