Job Information
KS ENGINEERS, P.C. Administrative Assistant in Newark, New Jersey
Description:
KS Engineers, P.C. (KSE) is a mid-size engineering and construction management firm ranking in the ENR Top 500 for design and ENR Top 100 for construction management. We are headquartered in Newark, NJ, with regional offices in New York City and Newburgh, NY; Philadelphia and Pittsburgh, PA; Mount Laurel and Mount Arlington, NJ; and Rocky Hill, CT. The firm provides engineering, construction management, and land surveying services to both public and private sector clients. KSE offers a full range of employee benefits, including medical, dental and vision insurances, a 401(k) plan, paid time off, Flexible Spending Accounts (FSAs), long- and short-term disabilities, and term life insurance. KS Engineers, P.C. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Position: Administrative Assistant
Reports to: Facilities Manager
Duties and Responsibilities:
- Welcome and direct visitors, including new hires, to appropriate office locations.
- Manage office equipment and supplies, including maintaining copiers, restocking kitchen and stationery items, and tracking inventory.
- Handle mail and shipments, including preparing FedEx labels, processing incoming/outgoing mail, and maintaining shipment records.
- Prepare workstations for new hires and assist with supply procurement, including event-specific items.
- Deliver proposals, transport equipment, and relocate company vehicles between office locations or project sites as needed.
- Organize and archive invoices and documentation, both on-site and at the storage facility.
- Coordinate vehicle inspections, ensure up-to-date registration/insurance documents, and surrender inactive license plates at the DMV.
- Assist with planning and logistics for company events, such as the annual holiday party.
- Maintain accurate attendance records and provide general administrative support as required.
Requirements:Requirements and skills:
- Must have a valid driver's license with a good driving track record.
- High School or higher education.
- Detail orientated and organized.
- Excellent time management skills.
- Strong communication skills.
Physical Requirements:
- Handle, inspect, and /or feel materials and/or equipment relevant to the job.
- Move around on the jobsite, including ascending or descending on the landscape or on a stairway
- Lift and/or move up to 50lbs (Paper boxes delivered to the office to and from loading dock)
KS Engineers, P.C. is an EOE/AA/VEV/Disabled Employer. KSE will not discriminate based on race, color, religion, creed, sex, national origin, marital status, age, disability, veteran status, citizenship status, or other status protected by law.
