Easter Seals Jobs

Description

We are in search of a meticulous Administrative Assistant to join our team in the financial services industry in Newark, CA. Your role will involve handling a variety of administrative tasks such as sorting and digitizing personnel files, directing inquiries to the appropriate team members, and preparing reports using MS Office. This is a short-term contract employment opportunity.

Responsibilities

• Review and categorize personnel files based on guidelines and determine which files need to be retained or discarded.

• Digitize hard-copy documents and store them in the appropriate electronic personnel folders.

• Handle inquiries that arise during the review of personnel files and direct them to the appropriate team members.

• Use Microsoft Office tools such as Word, Excel, and PowerPoint to prepare reports, memos, and other documents.

• Communicate effectively with key stakeholders regarding status updates and progress.

• Coordinate the maintenance of personnel files and other document/legal requirements as needed.

• Perform administrative tasks such as updating and categorizing electronic documents to ensure they are appropriately labeled.

• Leverage your skills in Human Resources Administration and Electronic Document Management to ensure smooth operations.

• Scan documents as part of the digitization process.

• Utilize your proficiency in Microsoft Excel and Microsoft Word to accomplish tasks efficiently.

Requirements • Proficiency in Microsoft Excel, Microsoft Word, and Microsoft PowerPoint is required.

• Ability to review and manage personnel records in line with legal requirements.

• Experience in Human Resources (HR) Administration.

• Experience in electronic document management and photocopying/scanning documents.

• Ability to prepare reports and present them to appropriate personnel and stakeholders.

• Knowledge of consumer electronics is desirable.

• Ability to progress tasks and projects in a timely and efficient manner.

• Ability to communicate effectively with stakeholders at all levels within the business.

• Familiarity with maintaining confidentiality in dealing with personnel records.

• Demonstrated ability to adapt to new software and technology.

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Ability to work independently and as part of a team.

• Previous experience in a similar role within the Financial Services industry would be advantageous.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .