Job Information
The Millennium Group Receptionist in New York, New York
30 per hour $30.00/hr | New York, NY, USA | Hourly | Full Time
Now is a great time to join our growing company! The Millennium Group (TMG) is an award winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Receptionist:
Answering and correctly routing calls and taking messages.
Greeting and assisting visitors in a professional and courteous manner.
Maintaining visitor logs and entering guests in the building security system.
Coordinating internal and external meetings by reserving conference rooms and proactively managing the conference room schedules.
Working in conjunction with the Cleaning Associate and Facilities Manager to prepare, organize, and maintain the cleanliness of conference rooms before and after meetings.
Administration
Managing administrative requests and the adminrequests@adyne.com email and responding to requests timely.
Filing, scanning, copying, printing, collating, and binding presentations/materials.
Managing the Iron Mountain relationship and reviewing the monthly invoices.
Serving as the primary point of contact for employees visiting from other offices and ensuring that they are fully set up when they arrive in New York (arranging building guest passes, knowing workstation locations, etc.)
Performing back up coverage of certain facilities duties during PTO, such as coordinating office catering and managing the Cleaning Associate.
Providing weekly updates to managers on all administrative operations and escalating issues, as necessary.
Other ad hoc duties as assigned.
Qualifications:
At least three year Office Experience.
1-3 years experience with Microsoft Office Software (Word, Excel, Outlook).
Good with mathematics and detailed oriented.
Strong work ethic; diplomatic; team and service oriented; builds strong working relationships. Exhibits superior verbal communication and phone skills.
Exhibits exceptional customer service skills.
Consistently demonstrates professional demeanor, appearance and attitude.
Proven ability to remain calm under pressure; resilient.
Sound judgment and problem-solving ability.
Able to appropriately handle confidential and highly sensitive material.
Demonstrated ability to be flexible and adapt to an ever-changing work environment.
Assertive and resourceful; motivated; willing to ask questions and take initiative without direction.
