Job Information
City of New York Project Manager, Payment Taskforce in New York, New York
Job Description
The Mayor's Office of Contract Services (MOCS) is a New York City oversight and service agency that manages procurement citywide, from planning and release of agency solicitations to payment of vendors. Annually, agencies procure billions in products and services from a diverse pool of vendors that represent various industries. MOCS therefore aims to ensure that the procurement process remains fair, transparent, efficient and cost-effective.
MOCS makes it easier to do business through use of end-to-end technology tools, increases transparency by publication of enriched data and hosting public hearings, and strengthens procurement operations by providing direct assistance and resources to all stakeholders. MOCS also partners with agencies and vendors to identify areas for policy reform, resulting in ongoing process improvement to reduce administrative burdens and increase the positive impact of services on communities. The MOCS Director serves as the City Chief Procurement Officer.
MOCS team members operate in a collaborative, service-oriented environment, where flexibility and ability to achieve results are valued.
MOCS is seeking an experienced Project Manager to lead the Payment Taskforce, focusing on optimizing and modernizing our invoicing, payment processing, and budget management within the PASSPort NYC Procurement system. This role will be instrumental in streamlining our financial operations and implementing cutting-edge payment solutions.
Key Responsibilities:
Project Leadership & Strategy
Lead cross-functional teams in the planning, implementation, and optimization of payment and invoicing systems
Develop comprehensive project plans, including timelines, resource allocation, and budget requirements
Monitor project progress, identify potential risks, and implement mitigation strategies
Coordinate with stakeholders across Finance, IT, and Operations departments
System Implementation & Integration
Oversee the implementation of new payment processing and invoicing systems
Ensure seamless integration between various financial platforms and existing infrastructure
Manage system testing, validation, and deployment processes
Drive continuous improvement initiatives for payment and budgeting workflows
Stakeholder Management
Build and maintain strong relationships with internal teams, vendors, and external partners
Facilitate regular stakeholder meetings and provide clear project status updates
Manage vendor relationships and contracts related to payment systems
Address and resolve escalated issues from team members and stakeholders
Process Optimization
Analyze current payment and invoicing processes to identify improvement opportunities
Develop and implement standardized procedures for payment processing
Create and maintain documentation for payment systems and processes
Monitor system performance and recommend enhancements
Design and implement comprehensive payment policies and procedures aligned with organizational objectives and regulatory requirements
Lead initiatives to enhance payment systems, including requirement gathering, documentation, and implementation oversight
Develop standard operating procedures (SOPs) for payment processing, invoicing, and budget management
Collaborate with Legal and Compliance teams to ensure payment policies meet regulatory requirements
Create training materials and conduct sessions on new payment procedures and system updates
Evaluate and recommend policy changes based on industry best practices and organizational needs
Drive continuous improvement initiatives for payment operations
Establish governance frameworks for payment processes and system changes
Preferred Qualifications
Bachelors degree in Business, Finance, Information Technology, or related field
5+ years of project management/audit experience, with specific focus on financial systems
PMP certification or equivalent project management certification
Demonstrated experience in implementing and managing payment/invoicing systems
Strong understanding of financial processes, regulatory requirements, and compliance
Excellence in stakeholder management and cross-functional team leadership
Experience with major ERP systems and payment platforms
Agile/Scrum certification
Knowledge of payment industry standards and regulations
Experience in process automation and digital transformation initiatives
Advanced proficiency in project management software (e.g., MS Project, Jira)
Strong knowledge of payment processing systems and financial software
Expertise in data analysis and reporting tools
Proficiency in Microsoft Office Suite, particularly Excel for budget management
Exceptional leadership and team management abilities
Strong analytical and problem-solving skills
Excellent communication and presentation skills
Detail-oriented with strong organizational capabilities
Ability to work effectively under pressure and meet deadlines
To Apply:
Please go to cityjobs.nyc.gov and search for Job ID#: 695409
Mayor’s Office of Contract Services is an equal opportunity employer. Mayor’s Office of Contract Services recognizes the unique skills and strengths gained through military service. Veterans and service members of the U.S. Armed Forces are strongly encouraged to apply. Special accommodations provided to applicants with disabilities. Please contact MOCS Disability Service Facilitator at disabilityaffairs@mocs.nyc.gov or 212-298-0734 only to request an accommodation. No other phone calls or personal inquiries permitted.
Only those candidates under consideration will be contacted. No phone calls, faxes or personal inquiries permitted.
Additional Information:
To best serve the City that we represent, MOCS seeks individuals from a variety of backgrounds who can bring different perspectives to contribute to the work of the office. MOCS also seeks candidates who want to contribute to a work environment that values teamwork, inclusion and respect.
Work Location:
255 Greenwich Street, 9th Floor New York, NY 10007
Qualifications
Do you have a baccalaureate degree from an accredited college or university?
Do you have an associate degree from an accredited college or university along with two (2) years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities?
Do you have a four-year high school diploma, or its educational equivalent approved by a state's Department of Education or a recognized accrediting organization along with four (4) years of experience as described in question "2" above?
Do you have a satisfactory combination of education and/or experience equivalent to that described in questions "1," "2," and/or "3" above?
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
