Job Information
The Trustees of Columbia University in the City of New York Practice Administrator in New York, New York
- Job Type: Officer of Administration
- Bargaining Unit:
- Regular/Temporary: Regular
- End Date if Temporary:
- Hours Per Week: 35
- Standard Work Schedule:
- Building:
- Salary Range: 75,700-87,700
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
The Practice Administrator of Multispecialty location in the department of surgery directs and maintains management of clinical operational issues for the practice including all the of NYPW Bariatric and General Surgery at Pondfield. Reports directly to the Division Chief and Director of Practice Operations.
Responsibilities
- Responsible for day to day administrative operations.
- Oversee practice administrative assistants and medical assistants
- Responsible for team meeting all front-end practice and revenue metrics.
- Ensure division is meeting budgeted revenue by working closely with department billing team to enhance revenue and capture all payment opportunities.
- Responsible for working missing charge/deferred and vascular lab reports to ensure timely submission of charges
- Analysis of OR Utilization for the Surgeons in the division of NYPW Bariatric and General Surgery at Pondfield.
- Ensure timely submission and processing of all invoices
- Ensure customer satisfaction and implement patient experience enhancement processes as needed.
- Hold regular staff and faculty meetings for feedback, problem solving, ensure compliance and productivity to meet established benchmarks of the clinical operation.
- Work closely with Division Chief and surgeons to ensure needs are being met including support for academic duties.
- Work closely with management of other sub-specialties seeing patients at Pondfield to ensure optimal service delivery.
- Approve and process invoices for Division with Division Chief oversight.
- Manage ordering of medical supplies/equipment for clinical space.
- Responsible for timesheets and annual evaluations for all staff both Columbia and Service Corporation
- Responsible for NYPW Bariatric and General Surgery Faculty credentialing
- Responsible for maintenance and distribution of monthly faculty and fellow call schedule
- Support marketing and social media efforts to enhance referral base, outreach and program expansion.
Minimum Qualifications
- Requires bachelor's degree or equivalent in education and 4 yrs experience
Preferred Qualifications
- Masters in management preferred
- Minimum of two (5) years of relevant experience in a clinical setting preferred
- Minimum of two (2) years managing staff preferred
Other Requirements
- Excellent written and oral communication skills.
- Excellent organizational skills and the ability to prioritize multiple tasks, projects and assignments.
- Exceptional attention to detail and accuracy.
- Experience in specific hospital systems (EPIC).
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly
