Job Information
City of New York Payment / Invoicing Coordinator in New York, New York
Job Description
ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE STAFF ANALYST TRAINEE CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.
Division/Program Summary Description:
The bureau of Facilities Planning and Administrative Services (FPAS) oversees the management, planning, and administration of DOHMH facilities infrastructure and support services. Through budgeting, financial management, Vendor, and contract management. FPAS’s role is critical in supporting the administration of Health Facilities and the services they provide to the communities, ensuring both physical and operational environments align with the Department's mission and activities effectively and efficiently.
Job Duties and Responsibilities:
Assisting with monitoring and handling payments of 8-million-dollar contract portfolio’s and aligning payments with internal funding databases.
Maintaining clear and effective communication with vendors to ensure timely billing and invoicing.
Reviews departmental fiscal requests and DOHMH facility contract proposals.
Prepares and conducts administrative and procedural studies, in collecting and analyzing data on the operations of City contracts making recommendations for improved efficiency.
Uses database statistical analyses to make recommendations of cost-effective procedures.
Evaluate facility service requests and provide consultation in outsourcing vendors.
Provide market and industry research to Project Managers for developing pricing standards to engage contractors in various pricing negotiations.
Provides training to Contractors in invoicing and payment submissions.
Facilitate purchase orders, creating, and monitoring contract budgets.
Receives training in encumbering contract funding, and becoming a team lead in Passport.
Why you should work for us:
- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.
Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!
Commitment to Equity:
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.
Qualifications
A baccalaureate degree from an accredited college.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
