Easter Seals Jobs

Description

We are in search of a Receptionist/Office Assistant to support our legal team in New York. This role calls for handling a variety of tasks including coordinating meetings, assisting visitors, maintaining office supplies and ensuring the cleanliness of office areas. This position offers a long-term contract employment opportunity.

Responsibilities:

• Answering incoming calls and directing them to the appropriate personnel

• Coordinating and setting up Zoom meetings for staff members

• Assisting visitors with obtaining badges and guiding them as necessary

• Maintaining and ordering office supplies as well as pantry items

• Ensuring the kitchen area is clean and well-stocked

• Handling light furniture moves for various setups

• Reserving and preparing conference rooms for meetings

• Assisting in the coordination of catering for weekly office meetings and events

• Overseeing the inventory of office supplies and ensuring the office equipment is clean

• Utilizing accounting software systems, CRM, and other computer programs for various clerical duties.

Requirements • Applicant must possess a minimum of 2 years experience in a similar role within the legal industry.

• Demonstrated proficiency in Accounting Software Systems and ADP - Financial Services is essential.

• Experience in creating and managing Banner Ads is required.

• Proficiency in various Computer Programs is necessary.

• Familiarity with CRM systems is desirable.

• Prior experience with the software 'About Time' will be advantageous.

• Ability to answer and manage inbound calls professionally is a must.

• Experience in handling billing functions is crucial.

• Proficiency in various clerical duties including filing, scheduling, and correspondence is required.

• The candidate must be able to work in a fast-paced environment and manage multiple tasks efficiently.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .