Job Information
Canon Business Process Services Financial Office Service Representative in NEW YORK, New York
Overview
Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include copy center activities, reception, hospitality and/or other duties as assigned. In addition, this position will support the finance team with various tasks including process documentation, meeting minutes, automation, and process improvements. This position will provide training for self-development in excel, PowerPoint, RPA, etc.
Responsibilities
Mailroom Duties
Proficiency in computer skills and adaptability to advanced applications
Receive, sort, and deliver all incoming mail & packages within established time frames
Log incoming and outgoing items received as required and review for accuracy/completeness
Process all outgoing USPS mail and UPS shipping request
Maintain pantry area, coffee supplies and conduct periodic conference room checks
Monitor and replenish all inventory of supplies, stock paper and toner and keep the common areas and copy areas neat and organized
Provide print service and produce bound copies of work when requested; May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
Prepare and submit daily/monthly production volume reports to measure productivity
Train end users on new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site
Escort and monitor service technicians that respond to service calls
Finance Duties
Assist the GL/AP team as requested with adhoc requests.
Assist the NY directors with adhoc requests
Project management of finance projects to assist with excel documentation of project, sending follow ups, tracking of progress, open items, etc.
Process documentation and meeting minutes.
Development Training (smart sheet, excel, RPA, etc.)
Process improvement and automation using various tools
AP checks mailing and reconciliation processes.
PHYSICAL DEMANDS/WORKING CONDITIONS/MENTAL QUALIFICATIONS
Requires regular twisting/turning/squatting/bending/reaching/lifting and prolonged periods of sitting, standing or walking.
May regularly lift and carry up to 20 lbs. and move (push mail cart) over 50 lbs.
May occasionally lift up to 50 lbs.
May occasionally need to climb stairs.
Ability to work overtime
Qualifications
High school Diploma or equivalent
2+ years’ experience working in a mailroom or professional office environment
Thorough knowledge of all metering, weighting, logging and other shipping procedures
Proficiency in computer skills and adaptability to advanced applications
Ability to perform complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems,
Excellent customer service, professional attitude and appearance are a must
Strong communication skills, oral and written
Proven ability to remain calm under pressure, good work ethic, sound judgement with good problem solving abilities
What We Offer
An opportunity to join an established team and be part of a successful and proven global organization!
A competitive compensation program!
Large Company Benefits: Medical/Dental/Vision/401K with a competitive company match!
Employee discounts on Canon products & vendor discount programs for employees!
World-Class Training & Career Development Programs!
Job LocationsUS-NY-NEW YORK
Posted Date3 weeks ago(10/30/2024 1:31 PM)
Requisition ID 2024-18816
of Openings 1
Position Type (Portal Searching) Regular Full-Time
Fixed Salary USD $25.00/Hr.
