Job Information
City of New York Executive Assistant in New York, New York
Job Description
DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:
Recruiting, hiring, and training City employees.
Managing 55 public buildings.
Acquiring, selling, and leasing City property.
Purchasing over $1 billion in goods and services for City agencies.
Overseeing the greenest municipal vehicle fleet in the country.
Leading the City's efforts to reduce carbon emissions from government operations.
When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.
The Office of General Counsel (OGC) is comprised of the following units: Real Estate (leasing, acquisitions, and disposals); Human Capital (Civil Service and Employment Law); Procurement; and Discipline and Labor Relations. OGC's DCAS and Citywide legal support also extends to Litigation of landlord-tenant matters of City-owned property, performing legislative review, and providing legal counsel for agency lines in the areas of fleet administration, energy purchasing/conservation, and facilities management/construction. OGC works with Corporation Counsel on special matters present before the agency that may require litigation or additional review due to the City Charter.
Under general supervision and latitude for independent judgement, the Executive Assistant will report directly to the General Counsel. The successful candidate must be detail oriented, a self-starter, and organized in order to facilitate the coordination of meetings, calendars, hiring, and other administrative duties as needed. At all times, the Executive Assistant must be able to handle sensitive and confidential information with discretion. Further, the successful candidate will show flexibility and adaptability, and show the ability to prioritize assignments and use critical thinking skills. The Executive Assistant must be a strong communicator, able to ask and field questions to ensure effective guidance on tasks assigned.
In addition, the Executive Assistant will help meet the operational needs of the Office of General Counsel, working closely with the Strategic Operations Team, which is responsible for providing administrative, project management, and personnel support across the portfolio.
The Executive Assistant’s responsibilities include but are not limited to:
Act as the General Counsel’s primary point of contact for both internal and external stakeholders;
Providing direct administrative support to the General Counsel, including calendar management and coordination, answering phones, staffing at events, reminders, and note taking;
Ensure all communications/correspondence is responded to in a timely manner;
Cultivate relationships across the different lines of service and with key partner agencies across the City;
Follow up on assignments and tasks assigned to staff by the General Counsel to ensure deadlines are met;
Prepare presentations, including tables and summaries, under the guidance of the General Counsel or in coordination with the Strategic Operations Team;
Draft correspondence for the General Counsel’s review and signature at their request;
Perform data entry and maintain databases as requested;
Collaborate with team to plan and execute special projects managing logistics effectively;
Support management and aid with other various administrative duties; and
Support on administrative tasks, special projects, and other duties across the portfolio, as needed.
Qualifications
A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
